Prophet Accounting

Get trade-specific financials and job profitability insights to make more confident decisions about pricing, hiring, and cash flow.

Get compliant, job-level financial visibility and cash flow insight to manage contracts, make informed decisions, and pursue public work with confidence.

Gain clear financials and profitability insights to make confident decisions about pricing, hiring, clients, and projects.

Track prepaid obligations and service-line and provider margins, and make decisions using timely financial reports.

Bring overdue or messy books up to date and prepare them for accurate, industry-specific financial reporting.

Get clarity on your books, identify what needs attention, and understand potential next steps without obligation.

Use free practical resources to assess finances, organize bookkeeping, set up job costing, and prepare for construction work.

Home service contractor accounting

CPA-led outsourced accounting for home service contractors, including HVAC, plumbing, electrical, roofing, landscaping, and pest control businesses. Prophet Accounting manages monthly bookkeeping, reconciliations, accounts receivable and payable support, payroll coordination, job profitability reporting, and year-end tax handoff. Its contractor-focused setup uses industry-specific financial structures and QuickBooks Online to help owners understand which work is profitable and make informed business decisions.

Category: Accounting Services

• Track Profitability By Job
  Review job-level profitability rather than relying on blended totals, and use the reported results to inform pricing and decisions about which work to pursue.
• Keep Books Current And Reconciled
  Receive monthly bookkeeping that reconciles accounts and separates personal from business expenses, so financial information is current and reflects business activity.
• See Performance By Type Of Work
  Separate financial information for service calls, installs, and maintenance agreements to understand which areas of the business are contributing to revenue and profit.
• Understand Monthly Financial Performance
  Use monthly financial statements and plain-English commentary to understand business performance and support decisions with clearer financial information.
• Work Directly With A Contractor Accounting CPA
  Get accounting support from a CPA-led team focused on home service contractors and their trade-specific financial patterns.
• Manage Money Moving In And Out
  Track customer invoices and payments, follow up on receivables, and manage vendor bills and payments as part of the financial back office.
• Coordinate Payroll And Track Crew Labor
  Coordinate payroll with the existing provider and connect crew labor tracking to jobs for contractor-specific financial reporting.
• Prepare Books For Your CPA
  Receive a year-end tax-ready package delivered to your CPA, helping make the transition from bookkeeping to tax filing more organized.
• Set Up Books For Contractor Reporting
  Address bookkeeping cleanup and configure the account structure and job costing to support contractor-specific reporting.

Construction subcontractor accounting

CPA-led outsourced accounting and financial back-office support for construction subcontractors working on bonded, public, or prevailing-wage projects. Services include weekly certified payroll reporting, bookkeeping and job costing, retainage tracking, progress billing coordination, accounts payable and receivable support, monthly financial close, reporting, cash flow forecasting, budgets, and year-end tax-package preparation for the client’s CPA.

Category: Accounting Services

• Submit Accurate Weekly Payroll Reports
  Get weekly certified payroll reporting and prevailing-wage calculations prepared for review, with amendments handled when corrections are needed.
• See Costs And Margins By Job
  Track contract costs and labor at burdened rates so job-level margins are visible while work is underway, supporting more informed decisions about bids and operations.
• Track Held Funds By Contract
  See how much retainage is held across contracts and identify job-level balances, supporting timely follow-up when amounts become releasable.
• Align Progress Invoices With Contract Values
  Coordinate progress billing with the schedule of values and accounting records so billing and the books reflect the same contract activity.
• Make Decisions With Current Financial Reports
  Use monthly financial statements, job-margin reporting, budgets, and financial analysis to understand performance and support planning.
• Manage Bills And Customer Invoices
  Keep vendor bills and customer invoices moving through entry, payment management, and follow-up support.
• Anticipate Cash Flow Gaps
  Use forward-looking cash flow forecasts to identify potential cash shortages ahead of time and plan around the timing of progress payments.
• Coordinate Payroll And Reporting
  Connect payroll-provider activity with the accounting back office while keeping payroll processing and payroll reporting responsibilities clear.
• Prepare A Tax-Ready CPA Handoff
  Give your CPA a prepared year-end tax package to support the tax filing handoff and reduce year-end scrambling.

Marketing agency and coaching business accounting

CPA-led outsourced accounting and financial back-office services for marketing, creative, digital, branding, PR, and social media agencies, as well as coaching businesses. Services include monthly bookkeeping and reconciliations, accounts receivable and payable support, payroll coordination, project and retainer profitability reporting, and year-end tax package preparation. The books are structured around agency and coaching business needs, including separating retainer and project revenue, tracking project profitability, and keeping client ad spend pass-through out of agency margins.

Category: Accounting Services

• See How Your Business Really Performs
  Industry-specific financial structure helps distinguish revenue and costs that generic bookkeeping may blend together, giving owners clearer information about what is driving profitability.
• Track Profitability By Project And Client
  Project and retainer reporting makes it easier to evaluate the financial performance of client engagements and see which work is contributing to the business.
• Keep Your Books Current And Accurate
  Regular bookkeeping and reconciliation keep financial records aligned with account activity and provide a dependable basis for monthly reporting and business decisions.
• Keep Client Ad Spend Out Of Agency Margins
  Separating client media spend from agency revenue and costs helps prevent pass-through spending from distorting the agency's margin picture.
• Understand Your Monthly Financials
  Financial statements and plain-English explanations provide a clearer view of business performance and help owners interpret trends in their numbers.
• Work Directly With An Industry-Specialized CPA
  Direct access to a CPA with agency and coaching business specialization connects clients with industry-focused accounting support and answers to financial questions.
• Manage Cash Moving In And Out
  Coordinated receivables, payables, payroll, and contractor payment tracking helps organize the financial activity moving through the business.
• Prepare A Clear Handoff For Your Tax Pro
  A prepared year-end package gives the client's tax professional organized financial information and helps reduce the year-end scramble.
• Set Up Books For Agency Reporting
  Cleanup and chart-of-accounts restructuring establish a foundation for industry-specific reporting and project profitability tracking.
• Access Your Books In The Cloud
  Cloud-based QuickBooks Online bookkeeping provides a digital, accessible setup for maintaining and reviewing the business's financial records.

Med spa accounting

CPA-led bookkeeping and full financial back-office service for med spas and aesthetic practices. The books are structured around service lines, booking-platform activity, prepaid packages and memberships, injectable inventory, retail sales, and provider compensation. The service includes monthly bookkeeping and close, reconciliation of booking-platform deposits to bank records, package and membership liability tracking, service-line and provider profitability reporting, cash flow forecasting, budgets, and a year-end tax-ready package delivered to the client’s CPA.

Category: Accounting Services

• Track Prepaid Revenue Correctly
  Liability tracking for packages, memberships, and gift cards shows outstanding treatment obligations and helps the P&L reflect services delivered rather than cash collected.
• Keep Books Accurate And Current
  Monthly categorization, account reconciliation, booking-platform deposit matching, and merchant fee tracking help keep the books aligned with practice activity and bank records.
• See Costs And Margins By Service
  Tracking product costs against the services that use them helps owners see service-line margins, including the effect of injectable and consumable costs.
• Measure Provider-Level Profitability
  Provider-level reporting and compensation tied to tracked production and margin help owners assess provider economics using practice financial data.
• Plan With Clear Financial Reports
  Monthly financial statements, forecasting, and budgets give owners visibility into practice performance and cash flow for planning decisions.
• Work Alongside Booking Platforms
  The service works with the practice’s booking platform as its front-of-house system and reconciles platform deposits with bank records.
• Prepare A Tax-Ready Handoff
  A year-end package delivered directly to the client’s CPA supports the handoff of financial information for tax preparation.
• Get Direct CPA Access
  Direct access to a CPA and same-day answers gives med spa owners a clear point of contact for questions about their books.

Catch-up bookkeeping

Catch-up bookkeeping for businesses whose books are behind. Prophet Accounting cleans up records that need attention, with the work scoped and priced separately based on the cleanup required. Cleanup is part of the process of getting books ready for service, and may include restructuring the chart of accounts for industry-specific reporting.

Category: Bookkeeping Services

• Bring Overdue Books Up To Date
  Get bookkeeping that has fallen behind or needs attention cleaned up as a starting point for working with Prophet Accounting.
• Structure Books For Industry-Specific Reporting
  Organize the chart of accounts around the business's industry so its financial reporting is structured for how it operates.

Free professional book review

A free, no-obligation professional review of your books that provides clarity on their current state. The review identifies what is working, what is missing, what needs to be cleaned up, and what it would take to fix it.

• Understand Your Books' Current State
  Get professional insights into the state of your books, including what is working and what may be missing.
• Identify Cleanup Needs And Next Steps
  Understand which parts of your books need cleanup and what it would take to address them, with no obligation to hire Prophet Accounting.
• Get Professional Insights At No Cost
  Request a professional review without a fee or an obligation to move forward with services.

Free Business Resource Library

A free collection of templates, checklists, scorecards, calculators, and industry guides for business owners. Resources include trade-specific chart of accounts templates formatted for QuickBooks Online, a contractor financial health scorecard, a job costing setup kit, a construction readiness checklist, and guides for contractors, construction subcontractors, agencies, and coaches. The library also includes free online prevailing wage fringe benefit, labor burden, and bookkeeping pricing calculators. Downloadable resources are delivered by email, while these calculators are available without an email signup.

• Set Up Trade-Specific Accounts
  Use an account structure designed around the financial patterns of your trade, along with setup guidance and a QuickBooks Online import-ready tab. The templates include trade-specific topics such as retainage and prevailing wage fringe, equipment and parts, or recurring routes and service work.
• Build A Consistent Job Costing Process
  Work through practical setup materials for job costing, from readiness and job numbering to cost policies and responsibilities. Labor cost and bid pricing calculators help users examine what a labor hour and a bid cost.
• Assess Your Bookkeeping Health
  Score key areas of your bookkeeping with a short, fillable assessment. The result helps you understand whether your books support business decisions or primarily serve tax compliance.
• Check Your Construction Readiness
  Evaluate whether your back office is prepared for bonded, public, and prevailing wage work. The checklist highlights readiness across compliance, job costing, retainage, cash flow, and financial reporting.
• Estimate Fringe Credits And Cash Owed
  Enter wage rates, annual hours, and employer-paid benefit costs to review hourly credits by benefit and estimate the usable credit and remaining cash fringe. Guidance explains key inputs and calculation considerations; confirm applicable project requirements with the issuing agency.
• Calculate Your True Job Labor Cost
  Use payroll costs and hours to estimate loaded labor cost per paid hour and job hour, including paid time that is not logged to jobs. See how much of the labor rate remains before overhead.
• Estimate Monthly Bookkeeping Costs
  Answer questions about your business to see an estimated monthly bookkeeping price range without a sales call or email signup. An optional detailed breakdown is available by email, and the final quote depends on the books, industry, and agreed scope.
• Explore Industry-Specific Financial Guidance
  Browse collections of guides and related articles covering financial topics relevant to different industries, including bookkeeping, profitability, job costing, cash flow, and tax deductions. The resource page includes links for contractors and construction subcontractors, as well as agencies and coaches.