Over Easy Office

Provides restaurant groups with reliable financial records, streamlined accounts payable, and clearer visibility to support informed decisions.

Improves inventory accuracy and food cost control to help restaurants reduce waste and make more informed purchasing decisions.

Tailors Restaurant365 to restaurant workflows, transitions business data, and prepares teams to use the system effectively as operations grow.

Improves Restaurant365 invoice, inventory, and purchasing workflows to help restaurants control costs and make better buying decisions.

Automates restaurant invoice workflows to reduce manual processing and provide clearer visibility into approvals, cash flow, and expenses.

Estimates restaurant value to support informed decisions about growth, investment, or a potential sale.

Full-cycle accounting and reporting

Restaurant-focused accounting support for hospitality groups, covering daily sales verification, treasury and reconciliations, bookkeeping, accounts payable and receivable, payroll journal entries, and vendor and ledger maintenance. Accounts payable support includes overnight invoice processing, invoice coding, EDI review, third-party portal audits, vendor workflows, and invoice preparation. The service also includes period-end reviews and closes, monthly financial reporting, and tax and compliance support. OEO works within clients’ existing accounting and restaurant technology platforms to deliver financial visibility across locations and audit-ready financials.

Category: Accounting Services

• Close Books With Period-End Reviews
  Maintain a consistent period-end process and complete financial closes to support timely, reliable reporting.
• Prepare Monthly Financial Reports
  Provide financial statements, including P&L statements and balance sheets, for a clearer view of performance across locations.
• Process Invoices Overnight
  Clear invoice workloads overnight across platforms, supporting timely payment processing for restaurant operations.
• Verify And Reconcile Daily Sales
  Keep sales records aligned with POS and payment activity through daily sales summary verification and reconciliation of cash, card, gift card, and delivery transactions.
• Code Invoices By Account Or Item
  Record invoice expenses at the general ledger or line-item level, including detailed itemization for supplier invoices.
• Reconcile Bank And Card Activity
  Match bank and card transactions with supporting records to maintain accurate reconciliations and a clearer view of restaurant finances.
• Match Payments And Reconcile Vendors
  Connect payments to invoices and reconcile vendor balances to help capture missing credits and prevent overpayments.
• Support Tax Preparation And Compliance
  Organize tax preparation and allocations while supporting accurate reporting and compliance requirements.
• Connect Workflows To Existing Platforms
  Use existing accounting and restaurant systems to support connected workflows and consistent financial data across locations.
• Review EDI Invoices
  Check electronic invoices for accuracy and compliance before they move forward in the processing workflow.
• Audit Third-Party Invoices
  Review invoices across external portals to check accuracy and maintain consistency across platforms.
• Sync Data Across Systems
  Keep invoice information connected with inventory and accounting systems through synchronization.
• Prepare Invoices For Approval
  Review and organize invoices for final approval, including checking for duplicates and addressing missing item mappings.
• Record Payroll Transactions
  Keep payroll activity documented in the books through payroll processing and journal entries.
• Allocate Deposits And Flag Discrepancies
  Record daily sales deposits appropriately and surface discrepancies or irregularities for attention.
• Manage Receivables And Orders
  Track wholesale client receivables alongside orders and distribution activity.
• Support Cash Flow Management
  Support cash flow management through invoice processing and payment workflows.

Inventory and food cost management

Over Easy Office provides restaurant inventory and food cost management through inventory specialists and Restaurant365 operations support. The team tracks stock across vendors, reviews stock counts, manages units of measure, maps ingredients to recipes, and analyzes theoretical costs against actual usage. It validates invoice details, reconciles invoices with purchase orders, reviews item and contract pricing, and provides data-driven forecasting and purchasing recommendations. The service also supports vendor-item mapping, purchase and ingredient setup, menu item reviews, vendor statement reconciliation, and identifying discrepancies that may affect food costs.

• Track Stock Across Vendors
  Maintain visibility into stock across vendors with specialist support for inventory tracking and control.
• Standardize Units And Conversions
  Keep inventory and recipe measurements consistent across vendors and locations through unit creation and conversion management.
• Identify Food Cost Variances
  Compare theoretical and actual food costs to highlight discrepancies and help teams investigate where costs are leaking.
• Optimize Purchasing Decisions
  Use data-driven forecasts and best-value recommendations to inform purchases, stabilize costs, and reduce unnecessary spending and waste. The service states it can help restaurants achieve up to 2% food cost savings.
• Improve Inventory Count Accuracy
  Review counts, identify discrepancies, and maintain more accurate inventory records for operational and cost decisions.
• Keep Recipe And Ingredient Data Aligned
  Maintain ingredient mappings for recipes and menu items so inventory and food cost reporting is based on current data.
• Verify Invoices Against Purchase Orders
  Check invoice details against purchase orders to identify discrepancies and support accurate purchasing records.
• Review Item And Contract Prices
  Monitor price changes and verify contract pricing to help identify inaccurate charges and understand their effect on food costs.
• Capture Credits And Prevent Overpayments
  Reconcile vendor statements to identify missing credits and discrepancies before they contribute to overpayments.

Restaurant365 Implementation Service

Over Easy Office provides certified Restaurant365 implementation services for restaurant groups, brands, and accounting firms. The service assesses business needs and goals, prepares and migrates data, configures Restaurant365—including the chart of accounts, user roles, permissions, and integrations—and provides role-specific training and change management. Implementation can include clean-slate setup or technical re-engineering for existing systems, with data cleanup, migration validation, and ongoing configuration support to help teams adapt the system as their business changes.

• Prepare And Migrate Restaurant Data
  Preparing and validating source data supports a smoother transition into Restaurant365. Test runs can surface discrepancies, and backups help address migration risks.
• Configure Restaurant365 For Restaurant Operations
  Tailored settings align the platform with the restaurant’s financial structure and operating requirements, including setup across locations.
• Align Restaurant365 With Business Goals
  Identify relevant pain points and define objectives such as improved reporting or cost reduction, helping tailor the implementation to the restaurant’s requirements.
• Connect Restaurant365 To Existing Systems
  Integrating and testing connected systems helps establish unified workflows and address synchronization issues during setup.
• Train Teams To Use Restaurant365
  Role-specific instruction and practice prepare team members to use the platform for their work, while change management and ongoing education address adoption challenges.
• Re-engineer Existing Restaurant365 Setups
  Address problematic existing setups and data foundations before ongoing use, including chart-of-accounts and item-mapping issues.
• Adapt Restaurant365 As Business Needs Change
  Configuration reviews and ongoing support help adjust the system as business requirements evolve and make use of features described by OEO.

Restaurant365 Operations Support

A managed service from Over Easy Office that complements Restaurant365 AP Capture with expert support for invoice validation, inventory management, and purchasing. The team manages units of measure, purchase items, ingredients, vendor-item mapping, invoice-to-purchase-order reconciliation, recipe mapping, menu item reviews, and purchasing recommendations. It also reviews contract pricing and analyzes theoretical versus actual food costs to help identify discrepancies and support cost control. Over Easy Office states that the service can help restaurants achieve up to 2% food cost savings.

• Validate Invoice Details
  Expert invoice review helps confirm line items, prices, and quantities, supporting more accurate AP data and reducing errors that can affect cost reporting.
• Track Inventory Across Vendors
  Consistent units of measure and vendor-item-to-ingredient mapping support cross-vendor inventory tracking and more precise stock data, including through stock-count audits.
• Recommend Better-Value Purchases
  Data-based purchasing recommendations help restaurants compare options across vendors, optimize buying decisions, and reduce unnecessary spending. Over Easy Office says the service can help unlock up to 2% food cost savings.
• Reconcile Invoices And Purchase Orders
  Comparing invoices with purchase orders helps surface mismatches and supports more accurate purchasing records.
• Keep Recipes And Menu Items Mapped
  Ongoing recipe mapping and menu item reviews help keep ingredient relationships current, supporting accurate inventory and cost reporting.
• Identify Inventory Cost Variances
  Comparing theoretical and actual costs highlights where inventory usage differs from expectations, giving operators information to investigate potential cost leakage.
• Review Vendor Pricing
  Reviewing contract prices and changes in item prices helps flag potential billing errors and assess the effect of price adjustments on costs.

Over Easy Invoices

Over Easy Invoices is Over Easy Office’s proprietary accounts payable automation platform for restaurants. It digitizes invoices with OCR, extracts financial data, routes invoices for approval, and connects transactions with accounting systems. Teams can track invoices across locations, monitor cash flow and expenses in live dashboards, review vendor price history, and automate parts of invoice processing and payment workflows.

Category: Accounts Payable Automation Software

• Capture Invoice Data Automatically
  Digitize paper invoices and extract financial details without manually entering invoice data.
• Route Invoices To The Right Approvers
  Send invoices to designated approvers and support configured approval processes before transactions are recorded.
• Sync And Code Transactions To Accounting
  Connect AP workflows with supported accounting systems and automatically record approved transactions and general ledger entries.
• Track Pending Invoices In One Place
  Review invoice status across locations and quickly find pending items using practical sorting options.
• Monitor AP Activity In Real Time
  See cash flow, invoice statuses, and expenses through live dashboards and reports.
• Help Prevent Duplicate Payments
  Use automated invoice processing and checks to reduce duplicate payments and support accurate vendor payments.
• Match Invoices Against Purchase Orders
  Compare invoice information with purchase orders as part of the AP workflow.
• Review Vendor Price Trends
  Use price history to compare vendor prices and spot unusual increases that may warrant review.
• Schedule Payments Strategically
  Plan payments to help avoid late fees and take advantage of available early payment discounts.
• Protect Financial Data And Transactions
  Bank-level encryption and compliance measures are used to protect financial data and transactions.
• Scale AP Plans With Your Restaurant
  Choose a plan based on invoice volume and locations, then add locations as the business grows. A managed account option includes a dedicated AP processing specialist.

Restaurant Valuation Calculator

An online calculator that estimates a restaurant’s value using an income-based discounted cash flow method. Enter gross revenue, operating expenses, EBITDA, discount rate, growth rate, and projection period to calculate an estimate based on the present value of projected cash flows. The result can help restaurant owners and managers plan for growth, attract investors, or make informed decisions when selling their business.

• Estimate Restaurant Worth
  Get a restaurant value estimate based on the present value of projected cash flows rather than relying only on a standard EBITDA multiple.
• Use Key Financial Metrics
  Enter the restaurant’s financial figures and projection assumptions to generate an estimate tailored to its numbers and circumstances.
• Inform Growth And Sale Decisions
  Use a clearer understanding of the restaurant’s value to support planning for growth, investor discussions, and decisions about selling the business.