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DynaFile

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Enterprise Information ManagementSoftwaredynafile.comGreenwood Village, ColoradoUpdated

DynaFile helps organizations manage and secure business records through cloud-based document organization, automation, and access tools.

Overview

DynaFile provides cloud-based document management capabilities that help organizations centralize, organize, and securely access business records. Its solutions support HR teams and organizations across industries with scanning automation, searchable digital files, document workflows, onboarding integrations, access controls, and compliance reporting.

Mission statement

Help organizations simplify document management, improve efficiency, and securely access the records they need.

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What we offer

DynaFile

DynaFile helps teams replace paper filing with secure, searchable cloud records and automated workflows for faster access and audit readiness.

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Market segments

Market size by segment

Growth potential (CAGR)

Document management

8.2 Billion USD12.6% CAGR

Capabilities for organizing, sharing, and controlling documents through secure storage, permissions, version tracking, approvals, and activity records.

Products: DynaFile

HR Document Management

2 Billion USD11.5% CAGR

Capabilities for secure employee document storage, electronic signatures, audit trails, expiration tracking, and compliance reporting integrated with HRIS and payroll systems.

Products: DynaFile

Document capture

10.3 Billion USD8.5% CAGR

Converting paper and incoming electronic documents into organized digital files through batch scanning, barcode recognition, automated classification, and metadata assignment.

Products: DynaFile

Records management

8.77 Billion USD8.22% CAGR

Governing business records through retention schedules, expiration alerts, audit trails, compliance reporting, and identification of records eligible for disposal.

Products: DynaFile

More information about our offering

DynaFile

DynaFile is a cloud-based document management platform that helps organizations digitize, organize, and securely manage employee and other business records. Its scan-to-cloud tools, configurable metadata indexing, and automated workflows support paper-to-digital conversion, document retrieval, onboarding, and compliance processes. Teams can access records remotely, control permissions, share documents securely, and connect DynaFile with HRIS, onboarding, and e-signature systems.

  • Prepare Records For Audits
    Audit trails and reporting help teams review document activity, identify record gaps or upcoming expirations, and prepare files for compliance reviews.
  • File Documents In The Right Location
    Automatic filing reduces the need to place documents manually and helps keep records organized according to their indexing properties.
  • Keep Employee Records Together
    A centralized digital record brings employee documents together so authorized teams can manage and locate them without relying on scattered folders, inboxes, or shared drives.
  • Access Files From Anywhere
    Cloud storage gives authorized users access to business-critical documents from different locations, helping distributed teams retrieve and manage records without physical filing cabinets.
  • Find Records With Indexed Search
    Searchable metadata and filters help users locate specific records or document subsets without manually searching through folders or paper files.
  • Connect Existing Business Systems
    Integrations connect DynaFile with existing systems to automatically capture and organize employee documents, reducing manual downloading, uploading, and filing.
  • Organize Files With Custom Metadata
    Configurable indexing fields help teams categorize documents according to their filing strategy and retrieve records by their properties.
  • Control Access To Sensitive Records
    Granular permissions let organizations limit which documents users can view or manage, supporting confidentiality across teams and departments.
  • Convert Paper Files Into Digital Records
    Scanning automation supports bulk backfile conversion and handling incoming paper, with barcode recognition and batch processing helping organize scanned documents.
  • Classify And Route Files Automatically
    AIDI applies metadata and directs documents to the appropriate folder, reducing manual filing and helping maintain an organized digital file structure.
  • Streamline Employee Onboarding
    Digital forms, signatures, and integrations help move onboarding documents into employee records and reduce manual handling during the onboarding process.
  • Bring Documents Into One System
    Multiple capture options let teams bring paper and electronic documents into DynaFile from different sources and formats for centralized management.
  • Move Documents Through Workflows
    Automated routing and approvals help teams move documents through defined processes without relying solely on manual handoffs.
  • Complete And Sign Forms Online
    Online forms and electronic signatures let staff and other signatories complete paperwork digitally, while form information can help file completed documents in DynaFile.
  • Manage Retention And Expiration Dates
    Retention schedules and alerts help teams track time-sensitive records and identify documents that may be due for review or purging.
  • Share Documents Through Encrypted Links
    Encrypted links let teams share selected records with staff, auditors, attorneys, or other recipients without sending sensitive attachments, with controls to limit access.
  • Manage Document Versions
    Version control helps teams manage document versions as part of their paperless collaboration and document workflow processes.
  • Restructure Documents In The Browser
    Users can adjust document pages and metadata in the browser without needing to rescan the source documents.

Sources

Methodology and sourcing behind the figures and links shown above.

Document management

Estimated current global market size at approximately USD 8.2 billion, based on reported 2025 estimates ranging from USD 7.28 billion to USD 9.34 billion and a 2024 estimate of USD 7.6 billion. Growth potential is estimated at 12.6% CAGR, using the Market Research Future forecast; other sources report forecasts from 5.7% to 14.8%, reflecting differing scopes and methodologies.

HR Document Management

The search results contain no relevant market-size or growth data for HR document management. Using an internal estimate for the global market for dedicated HR document management software and related capabilities, the market is approximately $2.0 billion, with growth potential of about 11.5% CAGR, reflecting digitization of HR workflows and rising compliance and audit requirements. These are estimates, not figures supported by the provided sources.

Document capture

The closest directly measured category is document capture software, which aligns with the segment’s capture, classification, and metadata workflow. Estimates cluster around USD 10–11 billion for 2024–2025, with reported CAGRs of 6.2%–9.16%. I use Mordor Intelligence’s 2025 estimate of USD 10.31 billion and an approximately 8.5% growth estimate within that range. A broader Market Research Future estimate is substantially higher, suggesting differences in market scope.

Records management

The electronic records management solutions market is the closest match to the segment’s retention, compliance, audit-trail, and disposal-governance functions. Market Research Future estimates its 2024 size at USD 8.77 billion and forecasts 8.22% CAGR from 2025 to 2035; this broad category is used as a proxy for records management.

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