Twelix Accounting

Keep books current, receive reviewed monthly reports by the 10th, and give your CPA a reconciled year-end file for a predictable monthly fee.

Bring overdue or inaccurate books to a reconciled, documented state your CPA can use, with a defined scope, fixed fee and finish date.

Keep QuickBooks accurate and current, with reconciled accounts and reviewed monthly reports your CPA can use.

Keep Xero records matched, reconciled and locked each month, with reviewed reports and control of your organization retained.

Get accrual-based monthly accounts, managed payables and receivables, and controller-reviewed reports without hiring a full-time accounting department.

Prepare and file business and individual returns from reconciled records, with deductions reviewed and recurring tax filings handled through the year.

Get reconciled channel sales, clearer product margins and timely books to support pricing, inventory and tax decisions.

Help practices see accurate collections, receivables, provider performance and office costs through reconciled books and timely reporting.

Align SaaS revenue, financial metrics and cash reporting to support clearer board, hiring and growth decisions.

Turn reliable financial records into forecasts, performance insights and strategic guidance for better-informed business decisions.

Outsourced bookkeeping

A recurring bookkeeping service for U.S. small businesses, delivered in their existing accounting software. Twelix codes transactions, reconciles bank, card and loan accounts, tracks bills and invoices, records payroll entries, and closes the books monthly. A written checklist and separate review support consistent closes, with financial statements and aging reports delivered by the 10th. The monthly scope includes chart of accounts cleanup, app connections and a year-end CPA handoff. Pricing is a flat monthly fee based on transaction volume and scope, with no hourly billing or long-term contract.

Category: Bookkeeping Services

• Keep Transactions And Accounts In Order
  Handle transactions through the month and reconcile accounts to statements to support current records and reliable reporting.
• Receive Reviewed Reports By The 10th
  Receive key financial statements and aging reports on a consistent schedule.
• Verify Each Close Before Delivery
  A documented process and separate review support consistent monthly work.
• Track Bills And Due Dates
  See amounts owed and upcoming due dates through bill tracking and an aging report.
• Track Invoices And Customer Payments
  See what customers owe and which balances remain open.
• Keep Your Software And Data
  Retain the existing accounting file and use supported app connections to feed business activity into it.
• Prepare Books For Your CPA
  Give the CPA closed books, reconciliations and schedules to work from.
• Plan With A Fixed Monthly Fee
  Know the monthly fee based on scope and retain month-to-month flexibility.
• Record Payroll In The Books
  Incorporate wages, taxes and benefits into bookkeeping records using payroll reports.
• Clarify Accounts And Reports
  Organize transactions for clearer industry-relevant reporting.

Bookkeeping cleanup and catch-up

A fixed-scope bookkeeping project for businesses with missing months or inaccurate records. Twelix reviews the live file, defines the scope and fee, rebuilds missing records, codes transactions, reconciles accounts, corrects prior balances, and checks payroll and sales tax entries against filed amounts. The handoff includes corrected financial statements, a change log, a CPA-ready file and a walkthrough call. Projects typically take 3 to 15 business days, with a finish date provided before work begins.

Category: Bookkeeping Services

• Know The Scope, Fee, And Finish Date
  Establish the work and its cost upfront, with a written scope and finish date.
• Rebuild Missing Months Consistently
  Fill bookkeeping gaps and apply consistent coding across periods.
• Reconcile Accounts And Correct Balances
  Produce a ledger that reflects source records and can be checked by the client’s CPA.
• Receive Corrected Financial Statements
  Give the client and CPA updated statements for the cleaned periods.
• Give Your CPA A Documented File
  Explain what changed and provide a corrected ledger the preparer can use.
• Remove Duplicates And Check Filed Amounts
  Address common discrepancies in the books.
• Review Corrections Before Handover
  Check corrected months and unexplained changes before delivery.
• Complete The Project In A Defined Window
  Set a finish date before work begins.
• Keep Access Controlled And Work In-House
  Support controlled file handling and keep project work with Twelix.
• Understand What Changed And What To Watch
  Review corrections and discuss what to monitor after cleanup.

QuickBooks Bookkeeping

Monthly bookkeeping performed inside an existing QuickBooks Online or Desktop company. Twelix codes bank-feed items, maintains bank rules, tracks bills and invoices, attaches receipts, reconciles accounts, and prepares reviewed financial reports. The service includes setup and cleanup, connected apps, payroll and sales tax tie-outs, and a closing date to lock completed months. The client retains the subscription, data, primary admin role and access to the audit log. Monthly reports are delivered by the 10th.

Category: Bookkeeping Services

• Reconcile Accounts And Review Reports
  Match accounts to statements and receive reviewed reports prepared from QuickBooks.
• Clear Items And Correct Rules
  Keep bank-feed items from piling up and correct rules that miscode vendors.
• Review And Lock Each Month
  Review the close before delivery and prevent stray entries from changing completed periods.
• Set Up And Repair Your File
  Configure key settings and address existing file problems.
• Apply ProAdvisor-Certified Expertise
  Receive bookkeeping from a provider that identifies its staff as certified at Levels 1 and 2.
• Support Desktop And Online Files
  Continue in either version and reconcile supported moves between them.
• Keep Control Of Your QuickBooks Company
  Retain the subscription, data and primary admin role, with work visible in the audit log.
• Receive Reports By The 10th
  Receive monthly QuickBooks reports on a recurring schedule.
• Track Bills And Customer Payments
  Keep amounts owed to vendors and due from customers visible.
• Tie Out Payroll And Sales Tax
  Compare payroll and sales tax records with supporting records and filings.
• Connect And Reconcile Business Apps
  Connect supported business apps to QuickBooks and reconcile their activity.
• Attach Receipts To Transactions
  Keep supporting receipts with related transactions.

Xero bookkeeping services

Monthly bookkeeping performed inside the client’s existing Xero organization. Twelix matches bank statement lines to invoices, bills and receipts; reviews bank rules; captures supporting documents through Hubdoc; reconciles accounts; and locks each completed month. The service includes Xero setup and cleanup, reporting, connected apps and support for QuickBooks-to-Xero migrations. Clients retain their Xero subscription, data and control over access.

Category: Bookkeeping Services

• Match Bank Lines To Source Documents
  Connect bank lines to supporting documents to create a record that can be reviewed.
• Reconcile And Lock Each Month
  Match activity to statements and keep completed months closed.
• Keep Rules Accurate And Capture Documents
  Reduce repeated entry and keep supporting documents connected to transactions.
• Deliver Reviewed Xero Reports
  Receive reviewed financial and aging reports with a short explanation of changes.
• Set Up And Clean Up Xero
  Configure key records and connections or address issues affecting the books.
• Keep Control Of Your Xero Organization
  Retain subscription control and review work recorded in Xero’s history.
• Report By Location, Department, Or Project
  Organize reporting by location, department or project.
• Track Bills And Invoices
  Keep outstanding payables and receivables visible.
• Connect Business Apps To Xero
  Feed supported app information into accounting records.
• Review Each Close Before Delivery
  Have each close documented and reviewed separately before delivery.
• Rebuild And Reconcile The Migration
  Move records to Xero and reconcile both systems.
• Merge Duplicate Contacts
  Keep contact information cleaner for reporting.
• Tie Payroll Entries To Filings
  Help keep payroll records aligned with filed information.

Small business accounting services

Twelix provides an outsourced accounting function for U.S. small businesses, covering monthly accrual closes, financial statements, payables and receivables, and controller-level review. The service also includes management reporting, budget-to-actual analysis, cash position reports and accounting oversight. Work is performed in the client’s existing accounting software for a flat monthly fee, with the management pack delivered by the 10th.

Category: Accounting Services

• Match Income And Costs To The Right Month
  Present each period based on when income was earned and costs were incurred.
• Get A Controller Review Before Delivery
  Review accounting judgments before delivery with reasoning documented.
• Review Accrual-Based Financial Statements
  Review accrual-based statements and compare business results over time.
• Track And Approve Bills Before Payment
  Organize bills and retain approval and payment authority.
• Track Invoices And Follow Up On Late Balances
  Maintain visibility into invoices, payments and overdue balances.
• Understand Results With A Monthly Management Pack
  Review business ratios and explanatory notes in a recurring management pack.
• Keep Your Books In Your Existing Software
  Continue using existing accounting software and retain data in the client’s file.
• Compare Results Against Your Budget
  See how results compare with the budget and understand significant variances.
• See Cash Available After Commitments
  Understand incoming cash, commitments and funds available.
• Organize Accounts Around How You Report
  Use an account structure suited to reporting needs.
• Know Your Monthly Fee Before Work Starts
  Know the monthly fee and scope before work starts.
• Match Receipts To Expenses And Card Spend
  Keep expenses and card transactions coded with supporting receipts.
• Combine Separate Entity Books For A Group View
  Produce a consolidated view while maintaining separate entity books.
• Prepare Documents For Lenders And Auditors
  Keep supporting documents organized for requests.

Tax preparation and filing

Twelix prepares small business, individual and nonprofit tax returns from closed books, reviews deductions, and handles federal and state e-filing in all 50 states. The service also covers quarterly estimated taxes, contractor 1099-NEC filings, sales tax filings, multi-year catch-up returns and assistance responding to notices on returns Twelix prepared. Clients review each return and provide sign-off before e-filing. Pricing is a fixed fee based on entity type and complexity, quoted before work begins.

• Prepare Business Returns From Closed Books
  Prepare returns from reconciled records rather than rebuilding the books.
• E-File Returns In All 50 States
  E-file returns after required client sign-off.
• Review Expenses Against Entity Deductions
  Review expenses against applicable entity deductions.
• Review And Approve Returns Before Filing
  Let clients review and discuss returns before filing.
• Calculate Estimates From Current Books
  Use current financial figures to calculate and update quarterly estimates.
• File Contractor 1099-NECs By January 31
  Support timely 1099-NEC preparation and filing.
• Register And File Sales Tax By Jurisdiction
  Address sales tax obligations by jurisdiction.
• Track Nexus As State Thresholds Are Crossed
  Identify potential multi-state filing obligations as thresholds are crossed.
• Add A Second Review To Every Return
  Review returns separately before presenting them to clients.
• Prepare The Owner's Individual Return
  Prepare the owner’s individual return alongside a related business filing.
• Issue K-1s With The Entity Return
  Coordinate K-1 preparation with the entity return timeline.
• Gather Supporting Tax Documents In One Place
  Bring supporting records together for return preparation.
• Prepare Past Returns In Year Order
  Build each return on the correct prior year.
• Keep Sensitive Documents In A Secure Portal
  Keep tax documents out of email attachments and return preparation within Twelix.
• Know The Fixed Fee Before Work Starts
  Know the quoted fee before preparation begins.
• Prepare Form 990 Returns
  Prepare Form 990 returns as part of the service.
• Understand Notices And Gather Response Records
  Review notices and assemble records needed to respond.
• Give Your CPA A Complete Filing Package
  Provide a complete package for a client’s CPA to use.

E-commerce bookkeeping

Monthly bookkeeping for e-commerce sellers across marketplaces, online stores and payment processors. Twelix reconciles settlement reports and payouts to bank deposits, separates sales, fees, refunds and chargebacks, tracks landed costs and inventory, and reports margins by channel and SKU. The service monitors direct sales against state economic nexus thresholds, records gift cards and preorders as liabilities until shipment, and delivers financial statements by the 10th. Work is performed in the seller’s existing tools, and the year-end file includes a 1099-K tie-out and inventory schedules for the CPA.

Category: Bookkeeping Services

• Reconcile Every Channel Payout
  Tie settlement activity to bank deposits rather than recording net deposits as sales.
• Calculate Landed Cost Per SKU
  Provide a fuller cost basis for evaluating SKU margins and pricing.
• Separate Processor Fees From Sales
  Make processor fees visible in the books.
• Track Refunds To Their Orders
  Keep refunds and chargebacks connected to relevant orders and periods.
• Track Stock Across Locations
  Connect inventory records across locations and record shrinkage.
• Compare Margin By Channel
  Compare gross margin across channels and product lines.
• Monitor Direct Sales By State
  Track direct sales against state thresholds.
• Receive Statements By The 10th
  Receive monthly statements and commentary on margin changes.
• Track Fulfillment Cost Per Order
  Make shipping and fulfillment expenses associated with orders visible.
• Record Preorders As Liabilities
  Keep customer payments out of revenue until the order ships.
• Review E-Commerce Performance Metrics
  Use reported business metrics to review e-commerce performance.
• Prepare Records For Your CPA
  Give the tax preparer year-end books and supporting schedules.
• Keep Your Existing Sales Tools
  Continue using existing channels, apps and accounting software.
• Keep Monthly Pricing Flat
  Pay one monthly fee for the described scope.

Healthcare accounting

Monthly accounting services for medical and dental practices. Twelix matches payer remittances and patient payments to bank deposits, records contractual adjustments, and reports collections by provider and office. The service includes accounts receivable aging, monthly financial statements and year-end schedules for a CPA. Twelix works with the practice management and accounting systems the practice already uses, without requiring data migration or changes to front-desk workflows.

Category: Accounting Services

• Match Remittances To Deposits
  Connect remittance details to deposits and claims to make shortfalls and missing claims visible.
• Record Adjustments By Payer
  Separate contractual adjustments from other write-offs in revenue and receivables.
• Report And Reconcile Provider Results
  Give practices a basis to review provider pay and performance.
• Prioritize Aged Receivables
  Focus collection follow-up on outstanding balances by age.
• Deliver Statements By The 10th
  Receive practice and office statements on a regular schedule.
• Reconcile Patient Payments
  Help keep patient collections aligned with the ledger.
• Compare Costs By Office
  Show how operating costs compare across locations.
• Compare Collections By Payer
  See collections by payer category.
• Keep Your Existing Systems
  Continue using existing practice and accounting software.
• Protect Patient And Insurance Details
  Handle information under HIPAA privacy and security rules.
• Track Credits Until Resolved
  Keep overpayments visible until refunded or applied.
• Track Equipment And Loans
  Maintain equipment depreciation and reconcile loan balances.
• Prepare Year-End CPA Schedules
  Give the CPA information to help complete the tax return.

SaaS accounting

Monthly accounting services for SaaS startups and scale-ups. Twelix matches billing activity and payouts, recognizes subscription revenue over the months covered, and prepares accrual-based statements and metrics tied to the ledger. The service includes monthly close and review, board reporting, burn and runway calculations, R&D cost tagging, and support for multiple entities and currencies. Work is performed in the client’s existing billing, payroll and accounting tools for a flat monthly fee.

Category: Accounting Services

• Recognize Revenue Over Contract Terms
  Show revenue as earned and maintain unearned balances for consistent statements and metrics.
• Tie Recurring Revenue Metrics To The Ledger
  Reconcile MRR and ARR reporting with booked revenue.
• Close And Review Accrual-Based Books
  Record income and costs in the appropriate periods and review the close before delivery.
• Match Billing Activity To Deposits
  Connect billing records to cash recorded in the ledger.
• Calculate Burn And Runway From Closed Books
  Base burn and runway reporting on closed books, including accrued bills and payroll.
• Prepare A Consistent Board And Investor Pack
  Bring financial statements and SaaS revenue and cash metrics together.
• Tag R&D Costs By Project
  Provide project-level cost detail and supporting information for the CPA.
• Report Key SaaS Performance Metrics
  Help customers review business performance using SaaS-specific measures.
• Code Payroll And Contractors By Department
  Organize payroll and contractor costs by department.
• Amortize Commissions And Annual Prepaids
  Support consistent period-by-period reporting.
• Consolidate Entities With Currency Adjustments
  Produce a group view from separate subsidiary books and currencies.
• Prepare Reconciled Files For Diligence
  Keep accounting records ready for review.

Client accounting advisory services and virtual CFO services

Twelix builds client accounting advisory services (CAAS) and virtual CFO engagements on the monthly books it already maintains. CAAS adds forecasting, budgeting, KPI tracking, budget-to-actual review and recurring guidance. Virtual CFO services add senior-level financial judgment, cash flow modeling and scenario planning on a fractional, scoped basis. Engagements can include a rolling cash flow forecast, budget-to-actual review, scheduled calls and board-ready reporting. Flat-rate, month-to-month pricing is available, with no hourly billing.

Category: Fractional CFO Services

• Forecast Cash Needs
  Use a rolling forecast to plan around cash needs and understand runway.
• Guide Strategic Financial Decisions
  Access senior financial judgment on a scoped basis for decisions such as a raise, hire or acquisition.
• Compare Results With Budget
  Review actual results against budget as part of recurring financial planning.
• Track Key Performance Indicators
  Interpret business performance and support planning with tracked KPIs.
• Evaluate Financial Scenarios
  Assess the financial implications of consequential decisions before acting.
• Review Results On Schedule
  Discuss financial changes and their significance in scheduled conversations.
• Prepare Board-Ready Reports
  Provide a board-ready view based on maintained financial records.