Proper AI

Improve accounting accuracy and timeliness, reduce costs, and free teams to focus on operating their real estate businesses.

Property management accounting and bookkeeping services

Proper AI provides a full-service accounting team for property managers, asset managers, owners, and real estate operators. Trained property accounting specialists work within clients’ existing property management software, using AI and automation to support accounts payable and receivable, trust accounting, bank reconciliations, financial close, and reporting. The service also improves accounting workflows and software use, supports owner statements and distributions, and offers dedicated onboarding. Corporate bookkeeping is available as an add-on, covering corporate expense classification, receivables, third-party invoice markups, reconciliations, financial statements, and intercompany obligations. Pricing is based on residential units or commercial square footage, processing volume, and complexity; the company states that its service can reduce property accounting costs by up to 50%.

Category: Bookkeeping Services

• Deliver Reviewed Financial Reports
  Structured close procedures and reviewed reporting packages help clients provide consistent, accurate financial information to owners and investors.
• Improve Accounting Workflows
  Specialists assess current processes and identify opportunities to improve workflows, software use, and controls, supporting more efficient and consistent accounting operations.
• Process Property Invoices
  Invoice processing, payment verification, and fund availability checks support accounts payable across properties.
• Keep Property Ledgers Current
  The team records receipts and manages accounts receivable activity, including applicant fees and tenant transactions, to maintain current property ledgers.
• Verify Portfolio Cash Balances
  Portfolio-wide reconciliations and cash balance verification help keep bank records aligned with accounting records.
• Keep Your Existing Software
  The service works within the client’s current property management system, allowing the accounting team to support operations without replacing that system.
• Retain Control Over Payments
  Read-only bank access and payment approval processes help clients maintain control, supported by internal reviews and safeguards for sensitive information.
• Review Trust Balances
  Portfolio reviews of security deposits, transfers, reconciliation reports, and cash balances help verify that funds cover related liabilities.
• Support Accounting With Automation
  Automation and AI support the work of trained accounting specialists, while delivery tracking and call analysis help the team identify issues and follow up proactively.
• Process Security Deposits And Refunds
  Move-out accounting support includes processing security deposit charges and refunds, helping keep tenant accounting and related records in order.
• Transition With Dedicated Support
  The onboarding team works with clients to understand current operations, establish procedures, gather needed information, and support the handoff to the processing team.
• Extend Accounting To Corporate Books
  Clients can add accounting support for corporate books, including expense classification, receivables, third-party invoice markups, reconciliations, financial statements, and intercompany obligations.
• Check Fees For Accuracy
  Fee calculations follow the client’s collection schedule and pass through quality checks to help ensure accurate fee amounts.
• Prepare Owner Distributions
  Owner distributions are prepared as part of the close process, alongside owner payments and reporting support.
• Prepare For 1099 Filing
  Current vendor information and a reviewable 1099 detail report help clients prepare for filing and identify information for approval.
• Support Commercial CAM Reconciliation
  Commercial clients receive support with reconciling common area maintenance expenses and related amounts.