LedgerGurus

Get reliable, reviewed monthly financials and clearer insight into sales, costs, and cash to make better business decisions.

Get forward-looking financial insight to make more confident decisions about cash, profitability, hiring, inventory, financing, and growth.

Connect inventory operations to financial records to produce more reliable inventory, COGS, and gross margin information for business decisions.

Identify sales tax exposure, resolve compliance gaps, and keep returns and payments on track as your ecommerce business grows.

Get clearer Amazon financials, reliable inventory and margin information, and accounting support for informed business decisions.

Get reconciled Shopify books, reliable monthly financials, and clearer margins to make informed business decisions.

Get ecommerce sales activity mapped into reliable QuickBooks books, with deposits that reconcile and a setup built to support growth.

Ecommerce Accounting

LedgerGurus provides monthly bookkeeping and accounting built for ecommerce businesses. The service reconciles sales channels and payment processors, codes and reconciles bank and credit card activity, and supports a consistent monthly COGS process using the client’s existing systems and operational setup. Clients receive reviewed monthly financial statements, including a P&L and balance sheet, KPI dashboards, and a monthly meeting with their accountant. Payroll, accounts payable, and accounts receivable support is also available.

Category: Accounting Services

• Trust Your Monthly Financials
  Receive reviewed monthly statements and KPI dashboards on a regular basis, along with a meeting to discuss your numbers and support decision-making.
• Reconcile Every Sales Channel
  See what each channel actually paid you, with sales activity, fees, refunds, discounts, shipping income, and payout timing accounted for.
• Understand Your Monthly COGS
  Use a monthly COGS process suited to your current systems and operations to support more reliable margin figures and financial reporting.
• Keep Accounts In Sync
  Match bank and credit card activity to QuickBooks Online and apply payments to open bills and invoices to support clean, reconciled books.
• Manage Payroll And Open Items
  Get support with payroll and the management of accounts payable and accounts receivable as part of your ecommerce accounting service.

CFO Advisory

Fractional CFO and financial advisory for ecommerce brands that need forward-looking financial strategy without a full-time CFO. LedgerGurus reviews current financials, identifies blind spots, and builds cash flow models, channel profit and loss statements, and growth scenarios using the business’s actual numbers. Advisors support decisions involving profitability, hiring, inventory, financing, fundraising, and acquisition readiness. Engagements are available hourly, monthly, or weekly, with no retainer required to get started.

Category: Fractional CFO Services

• Anticipate Cash Needs And Gaps
  Use forward-looking cash flow models to assess upcoming needs and spot potential shortfalls before making business commitments.
• See Profit By Sales Channel
  Understand the contribution margin and profit profile of each channel so you can make growth decisions with a clearer view of channel performance.
• Model Decisions Before You Commit
  Compare the financial impact of a proposed hire, inventory purchase, financing offer, or growth plan using projections based on your business’s numbers.
• Track Performance And Identify Priorities
  Use a live dashboard, relevant financial metrics, and industry benchmarks to monitor performance and focus on improvement opportunities.
• Plan Growth And Evaluate Financing
  Assess financing options and growth plans in the context of cash flow and the business’s actual financial position.
• Prepare Financials For Investors Or Buyers
  Strengthen financial readiness for fundraising or an acquisition with clean financials, normalized EBITDA, and a defensible growth story.
• Identify Blind Spots And Next Steps
  Get a review of current financials, a diagnosis of key gaps, and a roadmap that identifies the questions and priorities to address.
• Choose Advisory At Your Pace
  Engage an advisor for a specific decision or choose a monthly or weekly arrangement based on the needs and pace of the business.

Inventory Accounting

LedgerGurus helps ecommerce brands connect inventory operations to their accounting. The service identifies gaps, improves systems and workflows, and establishes inventory accounting that fits the business’s operations and inventory system. Support can include an inventory strategy session with a written plan, focused advisory projects, inventory system selection and setup, managed inventory services, bookkeeper training, and ongoing month-end inventory and COGS support.

Category: Accounting Services

• Track COGS And Margins Monthly
  Use a consistent monthly COGS method and reporting to compare gross margins over time, with an annual inventory true-up and a process that can develop as operations change.
• Align Books With Inventory
  Maintain monthly accounting that reflects inventory-system values, helping reduce discrepancies between operational inventory records and financial records.
• Prioritize Inventory Fixes
  Get a written assessment of where inventory and accounting fall out of step, what needs attention first, and the practical next steps for your business.
• Fix Inventory Process Gaps
  Resolve identified system, reconciliation, costing, and workflow issues with hands-on support tailored to the client’s inventory operations.
• Capture Full Product Costs
  Account for relevant costs such as freight, duties, 3PL fees, and shrink in inventory and COGS processes to support more reliable valuation and gross margin reporting.
• Choose And Set Up Systems
  Evaluate inventory software against actual workflows and build a month-end process around the client’s current operations.
• Manage Routine Inventory Tasks
  Delegate recurring inventory-system work, including product updates, purchasing and receiving, stock adjustments, and integrations.
• Train Your Accounting Team
  Help an existing bookkeeper or accountant follow a repeatable month-end inventory process while keeping the current team in place.

Sales Tax & Compliance

Sales tax compliance support for ecommerce brands, from assessing multi-state exposure and creating a compliance plan to resolving past obligations and managing ongoing filings. Services include nexus studies, state registrations and deregistrations, sales tax return preparation and filing, payment submission, Voluntary Disclosure Agreements, back filings, audit and notice support, and consultation. For ongoing returns, LedgerGurus offers Managed Returns and Full-Service Sales Tax, with service levels matched to a business’s complexity. Full-Service reviews and reconciles sales data across channels and tax engines before filing, while Managed Returns includes return review, timely payments, and specialist support.

• Identify Where You May Owe
  Understand potential obligations across states and sales channels and receive a practical plan for addressing exposure.
• File Returns And Submit Payments
  Hand off recurring return preparation, filing, and payments, with specialist review and support to help keep deadlines on track.
• Reconcile Tax Data Before Filing
  Compare collections with amounts owed across sales channels and tax engines so discrepancies can be addressed before returns are filed.
• Resolve Past Sales Tax Exposure
  Address prior-period obligations through back filings or a VDA as part of a plan to close compliance gaps.
• Manage State Tax Accounts
  Get support opening state accounts when obligations arise and closing accounts that are no longer needed.
• Respond To Notices And Audits
  Get help responding to state correspondence and addressing issues that arise during a sales tax audit.
• Assess Your Sales Tax Risk
  Get a personalized view of sales tax exposure and recommended next steps before deciding how to proceed.
• Get Expert Answers And Next Steps
  Discuss sales tax questions with an expert and receive practical next steps, whether you handle compliance yourself or hand it off.
• Handle Additional State Filings
  Keep additional state filing requirements on the radar so they are less likely to be missed.
• Choose Support That Fits Your Needs
  Use targeted project, consulting, or tool-review support in addition to or instead of ongoing filing services.

Amazon Accounting

LedgerGurus provides accounting services for Amazon FBA and FBM sellers. The service reconciles Amazon settlements so gross sales, fees, returns, reimbursements, and adjustments are reflected accurately rather than recorded as a net bank deposit. LedgerGurus configures A2X to map Amazon transaction types into the correct QuickBooks Online accounts, supports inventory and COGS processes, and provides financial reporting. Sales tax services include FBA nexus analysis, support for registrations and filings where applicable, voluntary disclosure agreements for past exposure, and ongoing compliance management. The team closes books monthly and reviews important KPIs with clients.

Category: Accounting Services

• Reconcile Settlements To Their Underlying Transactions
  See how Amazon sales and settlement deductions relate to the deposit received, instead of relying on a net payout as the revenue figure.
• Map Amazon Activity To The Correct Accounts
  Organize Amazon transaction data in QuickBooks Online so financial statements show the activity in the appropriate accounts.
• Build Reliable Monthly COGS And Margin Information
  Use a consistent COGS methodology suited to current operations to support more reliable margins, financials, and business decisions.
• Track Fees, Returns, And Reimbursements
  Make Amazon deductions and credits more visible in the books, rather than leaving fees, returns, and reimbursements buried in a net deposit.
• Address FBA Nexus And State Filing Needs
  Understand states where FBA inventory may create exposure and get support with applicable registrations, filings, past exposure, and ongoing compliance.
• Close Books Monthly And Review Key KPIs
  Receive a recurring monthly close and KPI review to support timely financial visibility and business decisions.
• Bring Sales Channels Into One Financial Picture
  See Amazon results alongside other sales channels in unified reporting, helping make business performance easier to review.
• Track FBA And FBM Activity Separately
  Get Amazon accounting support for FBA and FBM selling, with separate tracking when needed.

Shopify Accounting

LedgerGurus provides specialized accounting for Shopify and Shopify Plus sellers. The service sets up Shopify accounting and QuickBooks Online processes, reconciles Shopify Payments and other processors, and accounts for sales, shipping income, fees, refunds, returns, chargebacks, gift cards, and multi-currency transactions. It also includes monthly close and financial reporting, inventory and COGS support, and sales tax assistance such as nexus tracking and filing support. Accounts payable and receivable support is available.

Category: Accounting Services

• Reconcile Each Processor Separately
  Separate reconciliation helps ensure that Shopify Payments, PayPal, Stripe, Afterpay, Klarna, and other processors are accounted for according to their own payout timing and fees.
• Map Sales, Fees, And Refunds Correctly
  Shopify deposits can include sales tax, shipping, fees, and refunds. Accounting for these items separately helps financials reflect the transactions behind each deposit.
• Deliver Timely Monthly Financials
  Monthly financial statements and KPI review give Shopify sellers a regular view of their business, rather than requiring them to wait until tax season to understand their finances.
• Report Monthly COGS And Gross Margins
  A consistent COGS method and monthly reporting help sellers understand product costs and gross margins using a process suited to their operations.
• Track Nexus And Support Required Filings
  Support with state nexus, required filings, Shopify and Avalara, and past exposure helps sellers address sales tax responsibilities as their business grows.
• Organize Shopify Activity In QuickBooks
  Setting up the accounting structure and QuickBooks Online processes helps place Shopify transactions in the appropriate accounts and establish a foundation for ongoing accounting.
• Record Gift Cards As Liabilities
  Treating gift cards as liabilities until redemption helps avoid inflating revenue when gift cards are sold and supports more accurate financial reporting.
• Track Currency Conversion Gains And Losses
  Accounting for exchange-rate differences between transactions and settlements helps keep reported revenue accurate for businesses selling in multiple currencies.
• Access AP And AR Support
  Available accounts payable and receivable support provides additional assistance with financial operations alongside Shopify accounting.

A2X + QBO Setup

LedgerGurus configures QuickBooks Online and A2X for ecommerce businesses, creating an accounting foundation with an ecommerce-ready chart of accounts, full activity mapping, and connections to supported sales channels and financial accounts. The service includes expert consulting on QBO, A2X, and ecommerce accounting, plus a recorded handoff for the client’s team.

• Structure Ecommerce Books For Growth
  Use a QuickBooks Online foundation designed for ecommerce and multi-channel activity, rather than a generic chart of accounts that may hide sales and margins by channel.
• Map Channel Activity To The Right Accounts
  Bring sales-channel activity into QuickBooks Online in clean summaries, with transaction categories mapped to the appropriate accounts instead of being hidden in a lump-sum deposit.
• Reconcile Channel Deposits To Statements
  Validate the connections and account mapping so sales-channel deposits can match bank statements and month-end reconciliation requires fewer manual fixes.
• Connect Supported Sales Channels
  Set up A2X connections for supported ecommerce channels, helping consolidate channel activity into QuickBooks Online as the business sells across platforms.
• Learn The Setup And Revisit Guidance
  Get expert guidance on using QBO and A2X for ecommerce accounting, with a recording available to the client’s team for future reference.
• Connect Financial Accounts
  Connect relevant financial accounts and receive guidance on bank feeds and account synchronization as part of the QBO and A2X setup.