Laya

Get reliable, current financial records and reporting to understand results and make informed business decisions.

Prepare business and owner returns and plan estimated payments using financial records maintained throughout the year.

Make informed decisions about hiring, pricing, cash flow, and spending with monthly guidance grounded in current financials.

Track sales tax obligations, register in applicable states, calculate tax, and file returns on schedule.

Monthly Accounting

Laya categorizes and reconciles transactions across bank accounts, credit cards, and payment processors, then completes an expert-reviewed monthly close with applicable accruals and adjustments. Clients receive a Profit & Loss, Balance Sheet, and Cash Flow statement with context on what changed, delivered by the 10th business day of the following month. QuickBooks Online setup and subscription are included with Base, Summit, and Peak plans. Setup includes a business-specific chart of accounts, financial account connections, historical data migration, and reconciled opening balances. Catch-up bookkeeping for behind or disorganized records is available during onboarding and quoted separately based on scope; most clients are fully current within 4–6 weeks.

Category: Accounting Services

• Close The Books With Expert Review
  Applicable accruals, correct separation of owner draws, and expert review help produce a complete monthly close before reports are delivered.
• Tailor Reports To Your Business
  A chart of accounts structured around business operations helps reports reflect the financial details that matter to the client.
• Begin With Verified Balances
  Reconciled accounts and supported opening balances provide a verified foundation for the first monthly close.
• Keep Transactions Organized And Reconciled
  Categorized, reconciled transactions provide a more reliable record of business activity across connected financial accounts and payment tools.
• Understand Monthly Results And Changes
  Monthly statements and explanatory context help clients review financial results and understand changes in their business.
• Receive Closed Books By Business Day Ten
  A predictable close schedule gives clients current financial information to use in business decisions and plan around.
• Connect And Map Financial Feeds
  Connected accounts and mapped feeds bring transactions into appropriate accounts, reducing manual sorting during bookkeeping.
• Migrate And Align Historical Records
  Prior financial data is brought into QuickBooks Online and aligned with the new chart of accounts to support consistent historical and future reporting.
• Use Included QuickBooks Online
  Eligible plans include the QuickBooks Online subscription and setup, with connected accounts and a configured system for monthly accounting work.
• Start With Included Plan Onboarding
  Eligible plan onboarding includes setup without a separate one-time setup charge. Most clients are onboarded in about five business days, depending on account connections and prior records.
• Bring Overdue Books Up To Date
  Separately scoped historical cleanup can bring behind or disorganized books current before ongoing monthly accounting begins. Most clients are fully caught up within 4–6 weeks.

Tax Preparation

Laya provides annual business tax preparation and filing using books maintained and reconciled throughout the year. The service includes applicable federal and state returns, quarterly estimated-tax guidance based on year-to-date results, and tax-aware bookkeeping. Business and owner returns are prepared, reviewed, and filed by Laya, SPA Associates LLC, or another authorized provider as scoped in the engagement letter. Owner personal federal and state returns are available as an add-on. Tax preparation is available to clients whose monthly accounting is also handled by Laya and is included in the Summit and Peak plans.

• File Federal And State Returns
  Get business federal and applicable state returns prepared and filed from financial records maintained throughout the year.
• Plan Quarterly Tax Payments
  Use guidance based on current year-to-date financial results to plan quarterly estimated payments.
• Keep Books Tax-Ready
  Maintain tax-ready financial records through transaction categorization, owner-draw separation, and attention to capitalizable and deductible costs.
• Coordinate Filing Through One Contact
  Work through Laya as the point of contact while the return is handled by the authorized provider specified for the engagement.
• Add Owner Personal Returns
  Add preparation and filing of an owner’s personal federal and state income tax returns through the authorized provider specified for the engagement.
• Pair Tax Filing With Accounting
  Receive tax preparation alongside Laya monthly accounting, using the financial records Laya maintains.
• Coordinate Business And Personal Filing
  Coordinate owner returns with business tax work through one team.
• Address Multi-State Filing Obligations
  Prepare and file applicable state returns within the agreed scope, with activity tracked during the year to help identify new filing obligations.

Strategic advisory

Strategic advisory provides monthly fractional CFO-level guidance from a Laya partner. Using reconciled, current financials, the partner builds forecasts and scenario models, assesses hiring affordability, pressure-tests pricing, and evaluates marketing and operating spend. Each month includes a dedicated 60-minute video session, with the client setting the agenda and leaving with prioritized next steps. Follow-up questions between sessions are handled by email. Advisory is available with accounting and tax on Peak or as the standalone Vista plan for businesses with current books in QuickBooks Online.

• Get Dedicated Partner Guidance
  Discuss financials and current business decisions in a recurring 60-minute video session with a Laya partner.
• See Your Financial Outlook
  Use cash-flow forecasts and runway projections built from actuals to assess how the business may fare as conditions or plans change.
• Model Decisions Before Committing
  Compare potential outcomes of decisions, including a new hire, price change, or slow quarter, and see how they could affect the bank balance.
• Assess Hiring Costs And Runway
  Evaluate a role’s fully loaded cost against revenue and runway, including its effect on monthly burn and remaining cash cushion.
• Base Decisions On Current Numbers
  Use reconciled, current financials as the foundation for forecasts, models, and business decision discussions.
• Evaluate Pricing Against Margin
  Review pricing in relation to margin so decisions about a new offer or price change are informed by the business’s financial picture.
• Leave With Clear Next Steps
  Turn the advisory discussion into specific, prioritized actions to work on between sessions.
• Assess Marketing Spend Returns
  Evaluate the return on marketing spend and use the analysis to discuss where the next dollar should go.
• Assess Operating Spend Returns
  Review the return on operating spend to inform decisions about where to direct business resources.
• Get Email Follow-Up
  Send questions by email between monthly sessions to continue the advisory conversation before the next meeting.

Sales tax registration and filing

An optional sales tax add-on that monitors sales tax nexus, registers businesses in states where they have obligations, calculates tax across applicable taxable categories, and files returns on each state’s required schedule. The service is priced at $100 per month.

• Monitor Nexus Across States
  Track where sales create or approach economic nexus thresholds so businesses can stay aware of tax obligations as they expand.
• Register Where Obligations Apply
  Get registered in states where the business has sales tax obligations, including new markets reached as sales grow.
• File Returns On Schedule
  Have returns filed according to each state’s required schedule, helping prevent obligations from piling up as the business grows.
• Calculate Tax By Category
  Calculate sales tax across taxable categories, including prepared food and alcohol where applicable.