Rossum

Automates transactional document workflows end to end, helping teams reduce manual processing, improve data quality, and gain operational visibility.

Unifies e-invoices and PDFs in one workflow to support regulatory compliance, automate invoice processing, and send validated data to ERP systems.

Speeds invoice processing, reduces errors and fraud, helps capture early payment discounts, and gives AP teams visibility across connected workflows.

Processes orders faster, reduces fulfillment delays and manual errors, and helps teams scale through demand spikes without adding headcount.

Automates customs and supply chain paperwork to reduce manual work, errors, and shipping delays while accelerating clearance and billing.

Automates quality document checks to improve data accuracy, support compliance, and help teams keep production and deliveries on schedule.

Helps teams adopt Rossum, implement document automation, and optimize workflows with expert guidance and technical support.

Automated extraction, classification, and processing of documents integrated into workflows to accelerate document-centric business processes.

Products: Rossum platform, Accounts payable automation, Customs clearance and supply chain document automation, E-invoicing, Order management automation, Quality assurance document automation

Capabilities that automate invoice capture, approvals, PO matching, supplier onboarding, tax capture, payment reconciliation, and ERP integrations to reduce manual AP work and reconciliation risk.

Products: Accounts payable automation, E-invoicing

Automation of customs and shipping document processing, including trade data extraction, standardization, regulatory checks, and audit traceability to support clearance and downstream trade systems.

Products: Customs clearance and supply chain document automation

Automation of sales order capture and processing, including data extraction from order documents, validation, and integration into order-to-cash systems to speed fulfillment and reduce errors.

Products: Order management automation

Document-based quality assurance through certificate of analysis extraction, specification validation, purchase order matching, and discrepancy detection, with traceable delivery of quality data to ERP systems.

Products: Quality assurance document automation

Rossum platform

Rossum is a cloud-native enterprise platform for automating transactional paperwork from intake through data understanding, validation, workflow actions, and insights. Its proprietary transactional large language model, Rossum Aurora, processes structured and unstructured documents across 276 languages and handwriting. Human review and learning from user actions support accuracy. AI agents follow organizational procedures and guardrails to apply business rules, match and enrich data, reason using document and master data, and trigger approvals, alerts, communications, and system updates. The platform connects with downstream systems, provides reporting, audit logs, and document archiving, and supports workflows across entities and subsidiaries.

• Understand And Extract Transactional Document Data
  Capture information from transactional documents with varied layouts, languages, handwriting, and formats, including complex line items, without relying on fixed templates.
• Ingest Documents Across Channels And Formats
  Bring transactional documents from different channels and formats into one processing flow, including structured files used in e-invoicing.
• Review Exceptions And Improve AI Accuracy
  Let users verify and correct data or agent decisions when needed, while their feedback informs ongoing learning and helps improve future processing.
• Validate And Normalize Extracted Data
  Check extracted information against business requirements and standardize data before it enters downstream systems.
• Match And Enrich Transaction Data
  Cross-validate transactions against relevant business data and supply additional values needed to complete processing.
• Apply Business Rules To Document Workflows
  Configure document processing and agent tasks to follow business logic, local requirements, standard procedures, and exception-handling steps.
• Make Decisions With Business Context
  Provide agents with context and guardrails to support controlled reasoning for tasks including GL and tax coding, tariff rules, and early payment discounts.
• Automate Approvals, Alerts, And Communications
  Move transactions through defined workflows and communicate with business partners without relying on manual follow-up for every exception.
• Connect Document Workflows To Business Systems
  Transfer validated data to systems of record and integrate document processes with an organization's existing technology stack.
• Classify, Split, And Route Documents
  Organize incoming documents into relevant workflows and queues, including separating multiple documents received together in a single file.
• Manage Workflows Across Entities
  Support document processing across subsidiaries and locations while configuring permissions, rules, and processes for each entity.
• Track Performance And Identify Process Insights
  Monitor processing outcomes and automation metrics through reporting and natural-language requests to inform document workflow decisions.
• Protect Document Data And Control Access
  Support document confidentiality through stated security and compliance measures, email filtering, and controls over the data processed.
• Detect And Handle Duplicate Documents
  Identify repeat submissions across channels and route the original document to the system of record.
• Archive, Search, And Audit Documents
  Retrieve archived transactional documents and review document histories and logs for operational visibility and compliance.
• Detect Document Anomalies And Fraud Patterns
  Identify document irregularities and patterns associated with risk using AI-powered detection that adapts to new fraud patterns.
• Configure Data Transformations Without Coding
  Describe data transformations in natural language to prepare extracted information for an ERP without coding.

E-invoicing

Rossum’s e-invoicing solution processes structured electronic invoices alongside PDFs and other transactional documents in one accounts payable workflow. It validates invoices against country-specific mandates, supports formats including FatturaPA, XRechnung, ZUGFeRD, and BIS3, and connects with networks and portals such as Peppol, KSeF, and PDP. The platform extracts and validates invoice data, automates AP tasks such as purchase order matching and GL and tax coding, and sends accurate data to ERP systems. It flags errors and missing information for review, can use an attached PDF to fill missing e-invoice fields, and generates visual previews for checks and audits. Countries can be activated as needed as requirements evolve.

• Meet Country-Specific E-Invoicing Requirements
  Apply local invoice standards and validation requirements within the AP workflow, and connect to relevant networks and portals to support compliance as country mandates evolve.
• Unify E-Invoices And PDFs
  Process invoices in different formats through one consistent AP workflow, avoiding separate processes for e-invoices and PDFs.
• Receive E-Invoices Across Channels
  Bring e-invoices from supported channels and structured formats into the platform so they can flow through the organization's invoice process.
• Validate Data Before ERP Posting
  Check e-invoice formats and data, automate specified AP tasks, and ensure that accurate, validated information is sent to connected ERP systems.
• Resolve Missing Data And Errors
  Help teams address incomplete or incorrect e-invoices by supplementing missing fields from an attached PDF, flagging exceptions for review, and notifying senders when appropriate.
• Connect E-Invoices To Your ERP
  Send validated invoice data into supported ERP systems and connect e-invoicing with existing invoice workflows.
• Activate Countries As Requirements Change
  Enable country support when required and extend the e-invoicing workflow as regulations and electronic invoice volumes change.
• Review E-Invoices In PDF
  Give teams a human-readable visual representation of structured invoice data for checks and audit purposes.
• Track Invoice Processing Performance
  Create custom reports to monitor e-invoice workflow performance and identify operational insights.

Accounts payable automation

Rossum automates the invoice journey from document receipt and data capture through validation, matching, coding, approval, and delivery to downstream systems. Its template-free AI handles complex invoice layouts, line items, and multiple languages, learning from user feedback. Teams can configure business rules, approval workflows, and data transformations, while built-in duplicate and fraud detection helps prevent suspicious transactions from reaching connected systems. Integrations with ERP, accounting, and spend management systems support standardized AP processes across regions and subsidiaries.

Category: Accounts Payable Automation Software

• Capture Invoices Without Templates
  Process invoices with changing layouts and complex line items without creating a template for each document format. AI learning from user feedback helps improve data capture over time.
• Validate Invoice Data Before Posting
  Check invoice information against business rules and connected master data so that errors and discrepancies can be addressed before data reaches downstream systems.
• Automate The Invoice Journey End To End
  Connect invoice receipt, data processing, validation, matching, approval, and downstream delivery in an end-to-end AP workflow.
• Match Invoices Against Supporting Documents
  Compare invoices with purchase orders, receipts, and other supporting documents to identify discrepancies and support accurate invoice processing.
• Apply General Ledger And Tax Codes
  Use document context, master data, and previous decisions to assign GL and tax codes, with configurable logic for the organization’s AP processes.
• Flag Duplicate And Suspicious Invoices
  Identify duplicates, discrepancies, and suspicious transactions before they are posted to downstream systems, helping reduce the risk of duplicate or fraudulent payments.
• Route Invoices Through Configured Approvals
  Assign invoices to the appropriate people or teams using invoice data and configured rules. Monitor approval statuses and automate approval or rejection when criteria are met.
• Deliver Validated Data To Connected Systems
  Connect AP workflows to enterprise systems and send verified invoice data onward, supporting processes across existing systems.
• Process Invoices Across 276 Languages
  Handle invoices from multiple countries and languages in one AP workflow. Document translation helps teams validate and process foreign-language invoices.
• Identify And Prioritize Early Payment Discounts
  Surface available discounts from invoice payment terms, calculate discount amounts, and prioritize invoices so teams can act within payment windows.
• Configure AP Rules And Data Transformations
  Adapt invoice processing to organization-specific procedures, validation requirements, and downstream data formats using configurable business logic.
• Track Invoice Status And Process Performance
  Monitor invoice progress, exceptions, and process performance, and use audit records and reporting to identify bottlenecks and review transactions.
• Respond To Supplier Inquiries With AI
  Use invoice and ERP status information to generate supplier responses for human review, and automate notifications to support exception handling.

Order management automation

Rossum automates order processing from receipt through fulfillment using template-free AI that learns business rules. It captures orders from channels including email, EDI, web portals, and mobile apps; extracts order details; validates customer information, inventory, and pricing; and routes orders to downstream systems. Teams can configure approval workflows, manage exceptions, and track order status across locations. The solution connects with ERP, CRM, WMS, and shipping systems to reduce manual data entry and support demand spikes without adding headcount.

• Validate Orders Against Business Rules
  Check order details before processing to identify incomplete or inconsistent information and reduce errors that can cause fulfillment delays.
• Capture Orders From Multiple Channels
  Bring orders from multiple channels into a consistent processing workflow, reducing the need for manual intake and rekeying.
• Extract Order Details Without Templates
  Capture key order information across varying document layouts without setting up a separate template for each format.
• Route And Prioritize Orders Automatically
  Direct orders according to operational priorities and fulfillment requirements, helping teams manage work across channels and regions.
• Scale Processing During Demand Spikes
  Handle higher order volumes without increasing manual data-entry pressure or adding team members.
• Connect Order Data Across Systems
  Send verified order data to connected business systems, reducing manual re-entry and handoffs between teams.
• Resolve Exceptions With Order Context
  Keep routine orders moving while giving teams a way to review exceptions and respond to inquiries with relevant order history.
• Route Orders To Suitable Fulfillment Centers
  Assign orders across fulfillment locations using inventory, proximity, and shipping-cost criteria.
• Track Orders And Inventory In Real Time
  Monitor order progress and provide operational teams with stock variance information for inventory management.
• Configure Approvals Around Order Criteria
  Set approval steps around business requirements such as order value, customer type, or product category.
• Trace Order Activity And History
  Maintain a record of order activity and access order history for operational review and transaction retrieval.

Customs clearance and supply chain document automation

Rossum automates customs clearance and supply chain document workflows end to end. Its AI processes customs invoices, bills of lading, packing lists, declarations, delivery notes, and other transactional documents, extracting information such as HS codes, values, origin, weights, and item descriptions. Teams can configure processing for country-specific requirements, taxes, and currencies, and send structured data to trade systems or SAP. The solution also supports document splitting, data validation, email drafting, and audit-ready traceability, helping teams reduce manual entry, shipping delays, errors, and compliance risks.

• Extract Key Trade Data
  Capture customs and shipment information from trade paperwork to reduce manual customs entries and data-entry errors.
• Process Documents Without Templates
  Handle varied customs documents and changing forms without creating a separate template for every layout.
• Validate And Standardize Trade Data
  Prepare consistent, validated customs data for downstream processing and help reduce errors that can contribute to delays.
• Send Structured Data To Trade Systems
  Transfer validated customs information to trade systems or SAP to reduce manual re-entry and support faster processing.
• Maintain Audit-Ready Records
  Keep traceable document histories and validation records to support customs compliance and audit requirements.
• Split And Sort Documents
  Organize different documents within customs transactions to help teams process files more efficiently.
• Adapt Workflows To Local Requirements
  Configure document processing for regional customs requirements, taxes, and currencies while supporting global operations.
• Automate Document Workflows
  Coordinate document processing, approvals, and communications to help resolve issues and keep customs workflows moving.
• Process Multilingual And Handwritten Documents
  Handle customs and shipment documents across supported languages, layouts, and handwritten fields.
• Detect Document-Based Risks
  Identify anomalies and potential fraud in document workflows and support transaction matching and compliance monitoring.
• Improve Processing With User Feedback
  Use user feedback to help the AI adapt to documents and improve processing over time.
• Track Workflow Status And Performance
  Monitor transaction status and access operational insights and audit trails to identify opportunities for workflow improvement.

Quality assurance document automation

Rossum automates quality assurance document workflows, including processing certificates of analysis. Its AI captures complex line items, splits and sorts documents, validates extracted data against internal specification benchmarks, matches certificates to purchase orders, and flags missing characteristics or discrepancies. Structured quality data can be sent directly to an ERP, supporting consistent quality checks, compliance, and timely production and delivery.

• Extract Quality Data From Certificates
  Capture relevant characteristics from certificates of analysis and turn complex document line items into data for quality workflows.
• Validate Data Against Specifications
  Compare extracted characteristics with internal specification benchmarks to help verify product compliance and identify values that need attention.
• Flag Missing Required Characteristics
  Surface required characteristics that are absent from a document so teams can address gaps before they affect downstream processes or production.
• Match Certificates To Purchase Orders
  Connect quality certificates with the relevant purchase orders, including cases involving multiple batches, to support traceable document checks.
• Send Structured Data To Your ERP
  Make captured and validated quality data available in the ERP, supporting the flow of quality information into downstream business processes.
• Improve Accuracy With User Feedback
  User feedback helps the AI learn and improve over time, supporting accurate processing as teams handle quality documents.
• Split And Sort Quality Documents
  Separate and organize documents automatically so quality records can move through the appropriate processing workflow.
• Accelerate Discrepancy Resolution
  Use automated email communication to help address document discrepancies and reduce communication bottlenecks between stakeholders.
• Track Quality Workflows And Decisions
  View transaction status and workflow activity with audit trails and real-time insights to support oversight of quality document processing.

Rossum support and professional services

Rossum support and professional services provide the people and expertise to guide document automation projects. Customers can choose self-serve resources, Rossum-led assistance, or support from trusted partners. Services include onboarding and team training, platform configuration, expert-led workflow design, ongoing success plans, technical support, and professional services for integrations and custom-built functionality.

• Configure And Launch Workflows
  Get help setting up the platform, training your team, and designing workflows to fit your business needs.
• Optimize Workflows And Automation
  Use ongoing expert consultations, AI supervision, and technical health reviews to optimize workflows and support higher automation rates.
• Build And Connect Custom Solutions
  Get technical expertise for integration projects and custom functionality, including support with pre-built connectors and tailored connections to business systems.
• Resolve Technical Questions
  Reach the technical support team through the app or email for assistance with questions and technical issues.
• Choose Your Support Model
  Select self-serve assistance, support from Rossum’s team, or help from a trusted partner, including dedicated technical experts for project needs.
• Find Answers And Guidance
  Use documentation and user guides to answer questions and support day-to-day use of Rossum.