Rigbooks

Helps trucking businesses organize finances and operations, understand costs and profitability, and make informed decisions about loads and rates.

Estimate trucking costs per mile and review expense breakdowns to make more informed decisions about loads and rates.

Estimate a per-mile fuel surcharge using baseline and current fuel prices and your truck’s average fuel mileage.

Estimate trucking income, costs, and per-mile profitability to make more informed business and load decisions.

Rigbooks

Rigbooks is cloud-based trucking bookkeeping and business management software for owner-operators and small to medium-sized trucking companies. It helps users track income, expenses, fuel, mileage, and maintenance; manage loads, billing, and driver payroll; and organize business records. Truck-specific reports show profitability measures such as cost per mile and revenue per mile. The service works on computers, smartphones, and tablets without software installation.

Category: Accounting Software

• Understand Profitability Per Mile
  See revenue and costs on a per-mile basis using available mileage records, and review profit and loss, expense, and fuel mileage reports to understand business performance.
• Manage Loads From Entry To Dispatch
  Record loads and stops, dispatch them to drivers, attach supporting paperwork, and connect related revenue and expenses to review load profitability.
• Organize Fuel And IFTA Records
  Keep fuel purchase details and jurisdiction mileage together, total IFTA mileage entries and fuel receipts, and use imported current jurisdiction fuel tax rates.
• Track And Categorize Business Finances
  Organize revenue and expenses with trucking-specific categories, then adapt the category list to the company’s needs.
• Bill Loads Using Flexible Charge Types
  Choose billing units and add trucking-related accessorial charges to match the services and charges associated with a load.
• Create And Send Load Invoices
  Prepare invoices from load records and email them without leaving Rigbooks, with relevant documents attached.
• Calculate Driver Pay By Pay Structure
  Use pay methods and accessorial pay options that reflect how drivers are compensated for miles, loads, stops, and other activities.
• Maintain Trucking Maintenance Histories
  Record vehicle maintenance using relevant categories and retrieve maintenance reports when needed for a safety audit.
• Organize Receipts And Business Paperwork
  Save receipts and other paperwork online, associate documents with relevant loads, and keep business records organized while on the road.
• Access Records From Any Device
  Use a computer, smartphone, or tablet to access business information without installing software.
• Prepare A Tax Report With One Click
  Generate a ready-to-go tax report from tracked business records without needing to assemble the report manually.
• Export And Protect Business Records
  Retrieve account data when needed and rely on ongoing backups and standard SSL encryption to help safeguard records.
• Manage Records Across Multiple Trucks
  Use Rigbooks for a multi-truck business, including fleets with more than 10 trucks.

Cost Per Mile Calculator

A free trucking calculator that estimates cost per mile using mileage, fuel and performance assumptions, and fixed and variable business expenses. It provides expense breakdowns and results such as cost per mile and fixed cost per day, helping owner-operators and small fleets assess operating costs.

• Calculate Cost Per Mile
  Estimate the cost of operating per mile, including both paid and unpaid miles, to help evaluate whether rates cover business costs.
• Break Down Operating Expenses
  Review trucking costs by category and compare fixed and variable expenses, including monthly and annual totals, to understand what contributes to operating costs.
• Adjust Mileage And Fuel Assumptions
  Enter operating assumptions, including weekly paid and unpaid miles, fuel efficiency, fuel price, and weeks worked, to calculate costs using business-specific inputs.
• Compare Cost Scenarios
  Explore how different mileage levels or fuel prices affect cost per mile, helping keep estimates relevant when operating conditions change.
• Estimate Fuel Cost Per Mile
  See fuel cost on a per-mile basis using the calculator’s fuel mileage and fuel price assumptions.
• Estimate Fixed Cost Per Day
  Review fixed business costs on a daily basis as part of assessing the cost of operating the truck.
• Account For Future Repairs
  Include anticipated repair costs in cost-per-mile planning, even when those expenses may occur in a later year.
• Recalculate Updated Costs
  Update cost estimates after changing mileage, performance assumptions, or expense inputs.
• Save Data For Later Reference
  Transfer calculator data into Rigbooks to save it and refer back to it later.

Fuel Surcharge Calculator

A free online calculator for trucking businesses that estimates a fuel surcharge per mile. Enter the baseline fuel price per gallon, current fuel price per gallon, and your truck’s average fuel mileage in miles per gallon to calculate the surcharge.

• Calculate A Per-Mile Fuel Surcharge
  Use your baseline and current fuel prices together with your truck’s average miles per gallon to estimate the surcharge to charge per mile.

Owner Operator Trucking Calculator / Income Estimation Tool

A trucking income estimation calculator for owner-operators. Enter revenue and mileage assumptions alongside fixed and variable business expenses to estimate revenue per mile, cost per mile, profit per mile, fixed cost per day, and total monthly and annual income. Expense inputs include truck and trailer payments, insurance, fuel, repairs, maintenance, tires, tolls, meals, taxes, and driver wages.

• Estimate Income And Profitability
  See estimated income across monthly and annual periods alongside key per-mile revenue, cost, and profit figures and fixed cost per day.
• Add Fixed And Variable Costs
  Include a range of trucking business expenses in the estimate, with separate fixed and variable cost sections and cost-per-mile, monthly-total, and annual-total columns.
• Model Mileage And Performance
  Adjust mileage and operating assumptions to see how expected driving, fuel efficiency, fuel prices, and working weeks factor into the income and cost estimates.
• Recalculate Estimates
  Update the calculator results after changing inputs to compare how different mileage, performance, or expense assumptions affect estimated income and profitability.