ReliAscent

Outsource or supplement accounting operations while supporting compliance, audit readiness, and informed financial management.

Help contractors record labor consistently, support labor distribution, and prepare for DCAA timekeeping reviews.

Helps government contractors manage DCAA-compliant timekeeping and accounting through a QuickBooks-integrated platform.

Helps federal contractors navigate contract requirements, manage changes and compliance, and address financial and regulatory considerations throughout the contract lifecycle.

Gives government contractors and grantees CFO-level guidance to support financial planning, compliance, cash management, and business growth.

DCAA-compliant outsourced accounting

ReliAscent provides tailored accounting and bookkeeping for government contractors and grantees, either as a fully outsourced accounting department or as support for an experienced in-house team. Services include accounting system setup and review, accounting manuals and procedures, bookkeeping, reconciliations, payroll, accounts payable and receivable, indirect rate calculations, job cost reporting, month-end close, financial reporting, audit support, incurred cost proposal preparation, and government billing assistance. ReliAscent also supports DCAA audit preparation and response, WAWF setup and billing issues, and related payment systems. Services are tailored to clients’ contract mix, agency requirements, growth stage, and internal capabilities.

Category: Accounting Services

• Establish Compliant Accounting Systems
  Get an accounting system configured to support DCAA and FAR requirements, with documentation and procedures to guide ongoing operations.
• Outsource Core Accounting Operations
  Rely on accounting professionals for routine financial operations, from transaction recording and reconciliations to payroll and payables and receivables.
• Prepare For And Navigate DCAA Audits
  Get guidance throughout the audit process, from system and record preparation through audit follow-up, including mock reviews, findings, corrective actions, and communication with the DCAA.
• Calculate And Manage Indirect Rates
  Track and analyze indirect rates in connection with government contract accounting, with support for rate development, justification, and monitoring.
• Monitor Project Costs And Profitability
  Use project-level cost and profitability reports to review spending, assess customer and job performance, and compare actual results with budgets.
• Support Compliant Labor Tracking
  Connect timekeeping and labor distribution processes with accounting operations to support the tracking of labor to appropriate cost objectives.
• Prepare Annual Incurred Cost Submissions
  Get support preparing annual incurred cost and indirect cost rate proposals, assembling schedules, reconciling records, and reviewing submission requirements.
• Prepare Accounting Systems For Review
  Prepare accounting systems and related processes for pre-award reviews and detailed post-award audits.
• Reconcile And Support Incurred Costs
  Prepare and review incurred cost information so schedules, financial records, billed costs, and indirect rate calculations align for audit.
• Resolve Government Billing Problems
  Get practical help with government invoice submissions, billing configurations, rejected invoices, and delayed payments, as well as WAWF setup and related payment systems.
• Complete Monthly Close And Reporting
  Receive month-end close and compliance reporting support while ReliAscent reviews accounting activity and helps address errors affecting the accuracy of the underlying data.
• Supplement Experienced In-House Teams
  Keep routine accounting with qualified internal staff while adding specialist support for complex close, compliance, reporting, and audit-related work.
• Support Proposed Cost Justification
  Prepare supporting information for government reviews of proposed pricing, including cost and indirect-rate documentation.
• Strengthen Timekeeping Audit Readiness
  Review timekeeping records and procedures to help prepare for floor checks and address practices auditors may examine.
• Address Findings And Reduce Disruption
  Get support responding to findings and correcting deficiencies that may affect payments, compliance standing, contract performance, or future contracting.
• Support Accurate Contract Billing
  Prepare for reviews of billed costs, supporting records, indirect rate applications, and applicable contract cost limits.
• Review Proposed Indirect Billing Rates
  Get assistance reviewing provisional billing rate calculations and preparing for DCAA assessment and potential revisions.
• Develop And Review Proposal Budgets
  Get assistance developing or reviewing proposal rates and budgets, preparing annual budgets, and supporting pricing and rate negotiations.
• Review Financial Results With An Advisor
  Discuss financial results and business strategy with an Account Executive as part of the monthly accounting relationship.

DCAA-compliant timekeeping systems

ReliAscent helps government contractors select and implement DCAA-compliant manual or automated timekeeping systems. Options include its Excel-based manual system, GovComply Copper, and systems from partner providers. ReliAscent provides timekeeping procedures and policy templates and helps connect timekeeping with accounting and payroll systems. The systems and procedures support daily recording of all hours, labor identification by contract or task, employee certification, supervisor approval, and documented corrections.

• Automate Employee Timekeeping
  Choose from automated DCAA-compliant timekeeping options, including GovComply Copper and partner systems. ReliAscent recommends automated systems for businesses with larger employee teams to reduce timekeeping errors.
• Capture All Hours Daily
  Record time regularly across direct and indirect work, including hours that are not paid, to support accurate labor distribution and indirect rate calculations.
• Assign Time To Cost Objectives
  Identify the contract, grant, task, or other applicable cost objective for each entry so labor can be distributed appropriately.
• Certify And Approve Timesheets
  Provide employee certification and supervisor approval to verify recorded effort and support the required review process.
• Document Timecard Corrections
  Record the reason and authorization for changes, preserve the original entry, and maintain a verifiable history of timecard updates.
• Establish Timekeeping Procedures
  Use written procedures and policy guidance to explain time entry, responsibilities, corrections, and the controls employees and supervisors are expected to follow.
• Track Time With Excel
  Use the free manual option to record employee time with Excel-based timecards and written timekeeping procedures.
• Connect Timekeeping With Payroll
  Connect selected timekeeping systems with accounting or payroll software to support time data transfer and labor distribution.
• Prompt Timesheet Review
  Use available notifications and approval workflows to remind employees about timekeeping tasks and give managers visibility into approvals.
• Restrict Time To Authorized Codes
  Limit employee time entries to authorized charge codes to help prevent charging errors.
• Track Leave And Absences
  Use available leave and absence tracking features to view employee leave balances and absences.

GovComply platform

GovComply is ReliAscent’s platform for DCAA-compliant government contractor accounting and timekeeping. Its GovComply Copper package includes automated DCAA-compliant timekeeping that integrates with ReliAscent’s DCAA-compliant QuickBooks Enterprise system. GovComply Timekeeping is also available as a standalone product, and ReliAscent describes a complete GovComply suite for QuickBooks.

Category: Accounting Software

• Track Time With DCAA-Compliant Software
  Use automated timekeeping designed for DCAA compliance as part of GovComply Copper.
• Connect Timekeeping And QuickBooks Enterprise
  Integrate the timekeeping system with ReliAscent’s DCAA-compliant QuickBooks Enterprise system.
• Choose Standalone Or Packaged Timekeeping
  Use GovComply Timekeeping on its own or as part of the GovComply Copper package; the broader GovComply suite is offered for QuickBooks.

Government contract management

ReliAscent provides government contract and grant management support to small and mid-sized federal contractors, from pre-award review through performance and closeout. Services include reviewing solicitations, contract terms, FAR clauses, proposals, and pricing; supporting negotiations, modifications, change orders, extensions, and requests for equitable adjustment; overseeing compliance; managing subcontracts and intellectual property rights; and assisting with closeouts and terminations. Support is available on an as-needed basis or integrated with outsourced accounting. ReliAscent’s coordinated accounting and contract management expertise considers contractual, regulatory, and financial effects, including indirect rates and audit readiness.

• Identify Contract And Proposal Issues
  Reviewing contract and proposal materials can help identify errors, weaknesses, and requirements that may affect compliance, contract performance, or the ability to invoice.
• Maintain Contract Compliance
  Ongoing oversight helps contractors address requirements during performance and manage issues such as funding limits, reporting obligations, and properly documented changes.
• Prepare For Contract Negotiations
  Experienced support helps contractors prepare for negotiations concerning price, clauses, and other contract terms.
• Address Contract Changes
  Support with changes and equitable adjustment requests helps contractors address changes in scope, costs, schedules, or work performed outside the original contract terms.
• Manage Subcontract Requirements
  Subcontract support helps contractors address subcontract terms, applicable flow-down clauses, and subcontract administration from draft through closeout.
• Complete Contract And Grant Closeouts
  Closeout assistance addresses final costs, deliverable acceptance, invoices, and required audits, helping contractors complete outstanding closeout steps.
• Coordinate Contract And Accounting Decisions
  Coordinated guidance helps contractors consider the accounting, indirect rate, financial, and audit readiness implications of contract decisions.
• Prepare And Review Rate Proposals
  Proposal and rate support helps contractors prepare and review provisional rate proposals and address indirect rate considerations.
• Protect Contract Rights During Termination
  Expert support helps contractors address termination procedures, negotiations, and their rights when a contract is terminated.
• Manage Intellectual Property Rights
  Assistance with determining and managing intellectual property rights addresses an identified contractual matter for government contractors.
• Address Contract Novations
  Access support for contract novations as part of the broader government contract management service.

Fractional CFO and financial consulting

ReliAscent provides outsourced fractional CFO and financial consulting services for federal contractors and grantees. Clients can access a dedicated fractional CFO through their accounting team or engage CFO services on an as-needed, hourly basis. Support includes strategic financial planning, budget preparation and review, cash flow management, indirect rate development and management, project performance monitoring, financing guidance, and internal controls. The service is tailored to the business and its government contracting and grant requirements.

Category: Fractional CFO Services

• Develop And Manage Indirect Rates
  Establish and manage indirect rates suited to the business and its regulatory and competitive environment, supporting government pricing and contract or grant profitability.
• Guide Strategic Financial Decisions
  Access experienced financial guidance to help shape company strategy and assess financial decisions in the context of the business and its goals.
• Access CFO Expertise As Needed
  Choose a dedicated fractional CFO through the accounting team or engage CFO services on an as-needed, hourly basis, including to supplement an established finance team.
• Plan And Review Annual Budgets
  Prepare and review annual budgets with financial executive support, helping the business plan for growth and assess its performance against budget.
• Forecast And Manage Cash Flow
  Use CFO guidance to forecast cash flow and review historical performance against budget as part of ongoing financial management.
• Monitor Project Costs And Performance
  Use job cost reporting to track project expenses and performance, including the allocation of allowable indirect costs.
• Understand Financial Position And Reports
  Receive financial analysis and explanations of financial statements to help the team understand its financial position and review reporting.
• Evaluate Business Financing Options
  Get guidance on financing choices, their costs, and timing to help assess options for funding business growth.
• Strengthen Financial Controls
  Set up financial controls such as checks and dual authentication to help address errors and potential misuse of funds.
• Improve Proposal Pricing And Preparation
  Get support reviewing or developing proposal rates and budgets, and guidance on proposal pricing and submission.
• Navigate Contract And Agency Issues
  Access financial executive guidance on DCAA and DCMA relationships and on contract matters such as closeouts, disputes, and negotiations.
• Develop Financial Team Capabilities
  Provide financial personnel with mentoring on fiscal discipline, metrics, government contracting transitions, and acquisitions and mergers.