ProvenCFO

Bring bookkeeping, financial oversight, and CFO guidance together to understand performance, plan cash and growth, and prepare for financing or transactions.

Coordinate business and owner tax filings, estimates, planning, and sales tax compliance with the books your team already trusts.

Restore confidence in overdue or unreliable books with reconciled accounts, documented corrections, and balances tied to the last filed tax return.

Streamline bill entry, approvals, and payment runs while reducing the owner’s involvement in routine accounts payable.

Have payroll processed through Gusto or your PEO, with pricing scaled to your headcount and states.

Set up accounting and finance software to support organized records, approval workflows, payroll configuration, and connected systems.

Fractional CFO services

ProvenCFO provides a connected finance service for owner-led companies, combining bookkeeping, fractional controller oversight, and CFO support. Bookkeeping includes weekly transaction coding, monthly reconciliations and close, financial statements, aging reports, tax filings, and connected accounting tools. Controller services add close review and sign-off, KPI and budget reporting, financial commentary, stakeholder packages, and monthly reviews. CFO support includes cash and scenario forecasting, financial intelligence sessions, written recommendations, budgeting, leadership participation, lender and investor reporting, and exit and due diligence preparation. Transaction readiness work can include reconciled records and schedules, financial models, Quality of Earnings preparation, buy-side financial reviews, data room organization, stakeholder reporting, and post-close cash forecasting.

Category: Fractional CFO Services

• Keep Books Current Every Week
  Weekly coding keeps the ledger current throughout the month rather than relying on a monthly reconstruction.
• Close And Review Books On Schedule
  Regular reconciliations, a defined close schedule, and controller review provide a timely and checked record of financial activity.
• Prepare Verifiable Financial Records
  Provide reconciled financial records and schedules that readers can check against the underlying ledger, helping diligence move forward with fewer unresolved questions.
• Understand Results With Monthly Reporting
  Review core financial statements, relevant KPIs, and written commentary together in a monthly package designed to make company performance easier to understand.
• Anticipate Cash Needs And Timing
  Use a forward-looking weekly view to identify cash low points and plan decisions. Forecasting can also map the first quarter after a transaction or financing.
• Make Decisions With Written Guidance
  Receive a documented recommendation that lays out the decision, relevant numbers, and the CFO’s rationale.
• Compare Financial Scenarios
  Assess potential decisions using models grounded in actual financial history, including base and stress cases for hiring, proceeds, and runway.
• Assess Target Financials
  Examine key financial considerations in a target’s books to help buyers understand revenue quality, customer concentration, working capital, and debt-like items.
• Track Receivables And Payables
  See outstanding customer balances and upcoming payables, including items that have remained open for more than 60 days.
• Get A Reviewed Close
  A designated bookkeeper handles day-to-day work while a controller reviews each close before it reaches the client.
• Compare Results Against Budgets
  Compare actual results against budget by relevant business area, build an annual budget with the controller, and review or update it during the year.
• Prepare Reports For Financial Stakeholders
  Respond to stakeholder requests with financial statements, schedules, calculations, and reporting assembled in the formats requested by lenders, investors, banks, bonding companies, or buyers.
• Review Financials With Your Finance Team
  Use a regular meeting or recorded walkthrough to discuss financial results and upcoming choices with the controller or CFO.
• Prepare Financials For A Transaction
  Prepare financial records and supporting materials for an exit, financing, investment, acquisition, or diligence process, including Quality of Earnings preparation.
• Organize Current Deal Documents
  Keep transaction documentation organized and current in a central location so the team can respond to requests.
• File Sales Tax And 1099s
  Keep due sales tax filings and 1099s moving through the bookkeeping process, with confirmations of completed filings.
• Connect Tools To Your Ledger
  Use the client’s QuickBooks Online or Xero file with connected tools for bills, expenses, and payroll, while keeping bookkeeping in the client’s ledger.
• Track Key Indicators And Trends
  Monitor selected KPIs over time, identify flagged results, and review historical trends. Higher CFO tiers add benchmarks.
• Bring CFO Support Into Key Meetings
  Include a CFO in selected leadership meetings and, as needed, bank, investor, or board conversations.
• Review Business Progress Quarterly
  Use a structured quarterly review to assess business progress and financial performance.
• Choose CFO Support By Business Needs
  Select a published tier based on the level of forecasting, reporting, and decision support needed. Monthly services are month to month.
• Work With An American Controller
  Work with an American controller who reviews the close and serves as the client’s point of contact.
• Get Answers Within 24 Business Hours
  Email questions receive a response within 24 business hours.

Tax services

ProvenCFO coordinates business and owner tax returns, prepared and signed by licensed CPAs using the books its team closes. Services include quarterly estimated payments based on current books, a fourth-quarter planning call, multistate sales tax support, 1099 filings, and responses to tax notices. Returns are quoted per return at a fixed price before work begins. Tax-only engagements are considered case by case.

• File Business Returns With Licensed CPA Support
  Business returns are prepared and signed by licensed CPAs who work alongside the ProvenCFO team.
• Prepare Returns From A Closed Ledger
  Licensed CPAs work from the same books ProvenCFO closes, avoiding a handoff between the bookkeeper and return preparer.
• Manage Multistate Sales Tax Requirements
  Support includes reviewing nexus, setting up registrations, filing sales tax returns, and handling notices across states.
• Coordinate Owner Returns With Business Filings
  Annual personal returns are coordinated with the business return, helping keep both filings connected.
• Calculate Quarterly Estimates From Current Books
  Base estimates on current financial information and receive reminders about payments.
• Plan Entity, Compensation, And Timing Decisions
  Use the fourth-quarter planning call to address entity structure, compensation, equipment, and timing decisions.
• Respond To Tax Notices And Correspondence
  When notices or correspondence arrive, the team responds and keeps the client copied.
• File 1099s And Provide Confirmations
  Handle 1099 filings when due and provide confirmations.

Catch-up and cleanup

ProvenCFO’s catch-up and cleanup service brings overdue or unreliable QuickBooks Online or Xero books current. The project includes a file review and written fixed-price scope, a rebuilt chart of accounts, reconciliation of every open month, correction of miscodings and duplicates, and opening balances tied to the last filed tax return. Changes are logged so a CPA can follow the work. The service is priced as a fixed project, starting at $500, with scope and timeline based on the condition of the books. Clients can transition to weekly bookkeeping or keep the books themselves after cleanup.

• Reconcile Every Open Month
  Bring outstanding periods up to date and establish support for account balances so the books can be relied on by the owner, CPA, or bank.
• Tie Opening Balances To The Filed Return
  Connect cleaned-up books to the last filed return so a CPA can follow the opening balances and use the file.
• Get A Fixed Quote Before Work Begins
  Understand the proposed work and price in advance, with scope changes raised before additional work proceeds.
• Make Financial Reports More Meaningful
  A rebuilt chart of accounts creates a clearer structure for subsequent reporting, with project, class, or location tracking where it matters.
• Correct Errors And Duplicate Entries
  Resolve common bookkeeping problems that can distort financial statements and make account balances difficult to trust.
• Keep Books Current After Cleanup
  A handoff to weekly bookkeeping establishes a recurring process to help prevent the file from falling behind again; ongoing bookkeeping is optional.
• Give Reviewers A Clear Audit Trail
  Documented changes make it easier for a CPA, lender, or buyer to understand what was adjusted during cleanup.
• Clean Up QuickBooks Or Xero Books
  Use the cleanup service with QuickBooks Online or Xero, with migration between systems available when needed.
• Choose A Clean Starting File When Appropriate
  For severely disorganized files, the review can identify when starting a new file is more appropriate than continuing to repair the existing one.

Accounts payable services

ProvenCFO provides accounts payable support as an add-on, including bill entry, approvals, and payment runs in BILL or Ramp. The workflow can be set up so approvals and bill pay run without the owner in the middle. Pricing starts at $150 per month and scales by bill count.

• Route Bills For Approval
  Route bills for authorization with workflows configured to reduce the owner’s involvement.
• Run Payments Through BILL Or Ramp
  Prepare and run bill payments through BILL or Ramp as part of the accounts payable workflow.
• Enter Bills In BILL Or Ramp
  Have bills entered in BILL or Ramp as part of the accounts payable workflow.

Payroll processing

ProvenCFO offers payroll processing as an add-on through Gusto or the client’s PEO. Pricing starts at $150 per month and scales with headcount and the number of states. For public work, ProvenCFO also supports certified payroll reporting through Gusto or a PEO.

• Process Payroll Through Gusto Or Your PEO
  Use Gusto or your existing PEO for payroll processing, with pricing based on headcount and the states in which payroll is handled.
• Support Certified Payroll Reporting
  Get support for certified payroll reporting on public work through Gusto or your PEO.
• Track Prevailing Wage Classifications
  Keep prevailing wage classifications tracked in job costing for construction work.

Accounting software setup and implementation

ProvenCFO provides fixed-price setup and implementation projects for accounting and finance software. QuickBooks Online setup includes the chart of accounts, classes or projects, bank feeds, and users. BILL implementation includes an approval workflow, vendor setup, and synchronization; Gusto implementation covers employees, contractors, states, and benefits mapping. ProvenCFO works with QuickBooks Online and Xero and has migrated clients between them and from Wave into QuickBooks.

• Configure The Accounting Ledger
  Set up the chart of accounts, classes or projects, bank feeds, and users in QuickBooks Online.
• Set Up Bill Approval Workflows
  Configure an approval workflow, set up vendors, and connect synchronization as part of BILL implementation.
• Configure Payroll And Benefits
  Set up employees and contractors and map states and benefits as part of Gusto implementation.
• Move Between Accounting Platforms
  Move between QuickBooks Online and Xero or from Wave into QuickBooks.