Mighty Nonprofits

Keeps nonprofit books accurate, organizes financial information, and supports clear reporting so teams can manage funds and focus on their mission.

Plan nonprofit income, expenses, and grants while organizing budgets by fund, program, grant, or month.

Standardizes nonprofit reimbursement requests to help teams document expenses, support approvals, and keep financial records organized.

Help boards and stakeholders understand financial results and how resources support the nonprofit’s mission.

Nonprofit bookkeeping services

Mighty Nonprofits provides bookkeeping exclusively for nonprofit organizations, including monthly transaction recording and reconciliations, restricted-fund and grant tracking, expense allocations, financial reporting, payroll management, and audit support. The team can set up or restructure nonprofit accounting systems, organize financial documents, manage online bill pay, and provide ongoing consultation. Services are tailored to each organization and priced at a flat monthly fee based on the work required. The service assists with 990 document preparation but does not file 990 forms or conduct audits. Accounting setup can include chart-of-accounts configuration and tracking for funds, programs, functional expenses, and organization-specific reporting. Payroll support can include setup and management, deductions and benefits, salary allocations, and recording payroll in the books.

Category: Bookkeeping Services

• Apply Nonprofit Bookkeeping Expertise
  Work with a team focused on nonprofit financial needs, including restricted funds, grant reporting, and nonprofit reporting requirements.
• Keep Monthly Books Current
  Regular transaction recording and account reconciliations help maintain current financial records and a consistent monthly close.
• Track Funds And Grant Balances
  See how restricted funds and grants are received and used, what has been spent, and what remains available, with organized information to support grant reporting.
• Allocate Costs Across Programs
  Organize shared expenses across the programs, functions, and funding sources relevant to the organization, supporting clearer nonprofit reporting.
• Deliver Clear Monthly Reports
  Receive recurring financial reports on a predictable schedule, with reporting structured to help staff and boards understand the organization’s finances.
• Allocate Payroll Across Programs And Funds
  Distribute staff salary costs across the programs and funding sources they support, and record wages and taxes accordingly.
• Build A Scalable Accounting Structure
  Establish or improve an accounting structure that organizes nonprofit financial information and supports current and changing reporting needs.
• Tailor Reports To Organizational Needs
  Shape the accounting structure around the information the organization needs to report, including program and funding details.
• Manage Payroll And Pay Staff On Time
  Get support setting up and managing payroll, coordinating deductions and benefits, and recording payroll runs in the organization’s books.
• Bring Overdue Books Up To Date
  Address missing or inaccurate records and reconcile accounts to create a more reliable foundation for ongoing monthly bookkeeping.
• Prepare Books For Audits
  Organize financial records and prepare relevant deliverables to support a smoother audit process with the client’s auditor.
• Get Ongoing Bookkeeping Support
  Access responsive guidance and process support as questions arise or organizational needs change.
• Set Up And Manage Bill Pay
  Establish an online bill pay process suited to the organization and help manage its use.
• Build Understanding Of Nonprofit Financials
  Use guidance and learning materials to better understand nonprofit bookkeeping and financial reports, including how to communicate them to a board.
• Plan With A Flat Monthly Fee
  Know the quoted monthly cost before service begins, with pricing based on the work required for the organization’s bookkeeping.
• Support 990 Document Preparation
  Prepare and organize bookkeeping information for the 990 process while working with tax preparers; tax form filing is not included.
• Store And Organize Financial Documents
  Keep receipts and related financial documentation organized alongside bookkeeping processes.
• File 1099 Forms
  Include 1099 filing in the organization’s bookkeeping support.

Nonprofit budget template

A free downloadable spreadsheet for nonprofits to plan income, expenses, and grants in Excel or Google Sheets. The template supports budgeting by program, grant, or month; separates restricted and unrestricted funds; and allocates personnel expenses across cost centers using percentages. Matching budget categories to the organization’s chart of accounts helps prepare budget-versus-actual reports.

• Separate Restricted And Unrestricted Funds
  Organize budgeting for restricted and unrestricted funds to support clearer nonprofit financial planning and transparency with boards and donors.
• Organize Budgets Across 12 Cost Centers
  Break budgets out by as many as 12 cost centers, such as programs or grants.
• Align Budget Categories With Accounting
  Match income and expense lines to the accounting system’s chart of accounts so budgeted amounts can be compared with actuals in budget-versus-actual reports.
• Choose A Familiar Spreadsheet Format
  Access the template in Excel or Google Sheets, with options to download it or make a copy in Google Drive.
• Allocate Personnel Costs By Percentage
  Split each employee’s cost across cost centers, including grants, using percentages; related personnel costs are allocated according to those splits.
• Plan Income And Expenses By Month
  Organize the budget by month to examine cash flow and account for income and expenses that occur at different times.
• Forecast Program Expenses
  Plan expected program expenses within a nonprofit-specific budget alongside income, expenses, and grants.

Nonprofit reimbursement form template

A free, customizable reimbursement form template for nonprofits, available in Excel and Google Sheets. Organizations can adapt it with their logo, expense categories, and approval structure, then use it to document and track expenses such as mileage, travel, supplies, event costs, and program expenses. The form supports a consistent review and approval process, with key details such as the employee’s name, date, expense description, amount, category, and approval signature. Completed forms can be used alongside QuickBooks to record expenses and support accurate, organized financial records.

• Capture Key Reimbursement Details
  Collect the information needed to document and verify a reimbursement request, including claimant and expense details and an approval signature.
• Tailor The Form To Your Process
  Customize the form to reflect your organization’s branding, expense categories, and internal approval process.
• Keep Expense Records Consistent
  A standard form helps ensure reimbursement requests follow the same structure and that expenses and supporting receipts are accounted for.
• Support Consistent Request Approvals
  Use the approval structure and signature field to support review of reimbursement requests before processing.
• Record Expenses In QuickBooks
  Use completed forms to record reimbursements in QuickBooks, categorize expenses, track funds, and generate monthly reports by program or project.
• Support Accurate Financial Reporting
  Consistent documentation and expense categorization can help organizations maintain transparency, support donor and grant reporting requirements, and simplify year-end reporting.
• Use The Template In Familiar Tools
  Download the template for use in Excel or Google Sheets and adapt it to your organization's needs.

Nonprofit financial narrative template

A free downloadable sample and template for creating a nonprofit financial narrative. Adapt it for use as the first page of board financial reports, helping explain financial activity in plain language and connect financial information to the organization’s mission. The template provides a starting structure for discussing reserves, budget-versus-actual variances, program or fund details, and other updates.

• Adapt A Ready-Made Starting Point
  Use the downloadable sample as a starting point for preparing a financial narrative suited to your organization and reporting needs.
• Give Board Members A Clear Overview
  Provide a concise introduction to the financial reports so board members can quickly understand key information and explore the statements in more detail if needed.
• Explain Financial Results Clearly
  Translate financial statements into an accessible explanation that helps readers understand the context behind the numbers.
• Connect Resources To Mission
  Show boards, donors, and other stakeholders how financial resources relate to the organization’s goals, programs, and outcomes.
• Organize Key Financial Updates
  Follow a practical sequence for presenting reserve context, comparing actual results with the budget, highlighting program or fund information, and noting other relevant updates.