Lime North

Get reconciled books and channel-level reporting to understand online store performance and prepare for tax time.

Bring incomplete books current and reconciled, with a clean file and tax-ready records to support your next steps.

Keep supplier bills organized, match purchases to received stock, and see what is due while retaining control of every payment.

See when cash will be tight and how much inventory you can afford to reorder.

Get reviewed, signed-off monthly closes and reconciled financials to support decisions about stock, hiring and credit.

Use budgets, forecasts, and monthly financial reviews to guide e-commerce growth, inventory, and cash decisions.

Keep contractor payment totals and W-9s organized throughout the year to prepare 1099 forms by the deadline.

Keep payroll pay runs, bank debits and book entries aligned, with tax-form figures reconciled before filing.

Monitor state tax obligations, reconcile sales tax records, and manage permit registration and approved return filings.

Start with an e-commerce-ready accounting file, with marketplace activity mapped and opening balances reconciled to prior books.

Get online seller tax returns prepared from reconciled books, with platform sales and inventory records tied out.

Understand where your e-commerce books stand and get a written plan and price for bringing them up to date.

Form a US LLC remotely and receive state papers and EIN application support, with costs and deliverables set out in advance.

Prepare required annual IRS filings for foreign-owned US LLCs, report owner transactions, and request more filing time when needed.

Keep seller books aligned with payouts and get UK tax returns and company filings prepared for approval and filing.

Monthly e-commerce bookkeeping

Monthly bookkeeping for online sellers across marketplaces and storefronts. Lime North reconciles payouts to bank deposits, maintains inventory and cost of goods sold according to the selected plan, and closes the books by day 15 of the following month. Monthly reports include profit and loss by channel, a balance sheet, payout and fee reconciliations, and a written summary; Growth and Scale plans also include a cash-flow statement. Inventory accounting, profit-by-SKU and channel analysis, and the year-end close package are incorporated as plan features or available separately as described in their service scopes. Work is completed in the client’s QuickBooks Online or Xero account.

Category: Bookkeeping Services

• Match Deposits To Sales
  See how each marketplace deposit relates to sales, fees, refunds and reserves.
• Receive Reviewed Books By Day 15
  Get a consistent monthly close and reviewed reports by day 15 of the following month, with a written explanation of changes.
• Review Results By Channel
  Use monthly statements to review channel performance and financial position, with a cash-flow statement on Growth and Scale plans.
• Track Stock And Cost Of Goods Sold
  Track landed cost, stock and monthly inventory changes so COGS reflects units sold and inventory still held.
• Compare Margins By Product And Channel
  See what products and channels earn after associated costs, with monthly reporting and a full-year margin view.
• Prepare Reconciled Year-End Records
  Give the tax preparer year-end statements and supporting schedules, with delivery by January 31 and December close by January 15.
• Prepare Records For Tax Time
  Give your tax preparer finished books and year-end schedules, including a 1099-K reconciliation and inventory and COGS information.
• Keep Books In Your Own Account
  Continue using your own QuickBooks Online or Xero account and existing supported marketplace integrations.
• Keep Control Of Payments
  Allow access to records needed for reconciliation while keeping payment approval and sending in your hands.

Catch-up and clean-up bookkeeping

A one-time bookkeeping service for online sellers who are behind or have an existing QuickBooks Online or Xero file that needs clean-up. Lime North brings missing months current, working oldest first, and reconciles each month so balances carry forward correctly. Work can include matching payouts, fees and refunds; reconciling bank and card accounts; setting up inventory and COGS; and tidying accounts and categorizing transactions. Existing files are reviewed first, and only months that need work are quoted. Customers can move to monthly bookkeeping afterward or take the finished file to their tax preparer.

Category: Bookkeeping Services

• Rebuild Missing Months In The Correct Order
  Reconcile each month oldest first so opening balances for later periods follow correctly from prior closes.
• Match Payouts To Sales And Bank Deposits
  Break down payouts into sales, fees, refunds and reserves and reconcile them to orders and deposits.
• Clean Up Existing Accounting Files
  Correct an existing file rather than requiring a fresh start, retaining accurate records and identifying months that need work.
• Deliver Finished Books For Tax Preparation
  Receive reconciled monthly records and supporting schedules for your tax preparer.
• Confirm The Total Before Work Begins
  Review the scope and price in writing before committing.
• Balance Accounts To Their Statements
  Check each bank and card account against its monthly statement while bringing the books current.
• Reconstruct Inventory And Cost Of Goods Sold
  Set up stock, purchases and landed cost to support inventory and COGS records.
• Keep Control Of Payments And Access
  Allow record review without transferring payment control; customers approve and send payments themselves.

Accounts payable and supplier bills

Accounts payable services for online sellers that record and code supplier bills, match them to purchase orders and stock received, and post them to the ledger. Lime North allocates freight and duty to landed cost, reconciles supplier statements, and provides a weekly list of bills due for client approval. Clients approve and release every payment from their own bill-pay tool.

• Match Bills To Orders And Stock
  Connect supplier charges to the corresponding order and goods received.
• Review Bills Due Before Paying
  Review bills due and release payments yourself from your own bill-pay tool.
• Build Freight And Duty Into Landed Cost
  Include shipment costs in landed cost and unit cost.
• Keep Supplier Bills Organized
  Forward bills to a dedicated inbox for weekly entry and coding.
• Reconcile Bills Against Supplier Statements
  Compare recorded payables with supplier statements each month.
• Keep Payables In Your Accounting Ledger
  Keep bills and payables in the accounting tools you already use.
• Track Outstanding Payables
  Review bills that remain outstanding using the monthly aged payables report.

Cash-flow and inventory planning

A monthly planning service for online sellers that provides a rolling, week-by-week 13-week cash forecast and inventory reorder planning. Built from reconciled books, it maps payouts, supplier bills, purchase order terms, deposits, balances, freight and duty to the weeks they affect cash. The service flags the tightest week, compares forecasts with actual results, and provides a written summary of what the forecast means for the next order.

• See Cash Needs Week By Week
  Understand expected cash changes over the coming 13 weeks using reconciled balances and planned inflows and outflows.
• Plan Reorders Around Available Cash
  See the timing and cash impact of inventory payments to assess whether an order fits available cash.
• Spot Tight Weeks Before They Arrive
  Identify expected cash constraints and review options for covering them.
• Compare Forecasts With Actual Results
  Review how actual cash activity compares with the forecast.
• Build Next Year's Plan From Actuals
  Use current-year actual results as the basis for a plan for the following year.

Outsourced controller services

Monthly controller oversight for online sellers with a bookkeeper or small finance team. Lime North runs and signs off a close checklist, reconciles every balance sheet account, reviews inventory and cost of goods sold, and provides financial statements with written commentary. The service also reviews controls around approvals, access and payments quarterly, and prepares a year-end package for the client’s tax preparer. Clients can use Lime North to review existing bookkeeping work or combine bookkeeping with controller review.

• Sign Off On Reviewed Monthly Closes
  A fixed checklist and controller sign-off provide a defined review process and stated monthly deadline.
• Prove Every Balance Sheet Account
  Check each balance sheet account so figures are reviewed and supported before close.
• Verify Inventory And Cost Of Goods Sold
  Review inventory against counts and the ledger and examine landed costs and COGS methods.
• Understand Reviewed Monthly Financials
  Use reviewed statements and written commentary when making business decisions.
• Review Approvals, Access And Payments
  Examine controls around approvals, access and payments as part of financial oversight.
• Add Controller Review To Your Existing Books
  Use controller review with an existing bookkeeper or combine it with bookkeeping.

Fractional CFO services

Fractional CFO services for e-commerce sellers turn closed monthly books into financial plans and decisions. The service includes an annual budget by channel, monthly budget-versus-actual reporting with written commentary, a KPI pack, rolling cash and inventory forecasts, and a monthly review call with a named CFO. Reporting for lenders and investors is prepared as required.

• Plan Cash And Inventory
  Use rolling cash and inventory forecasts to plan stock purchases and understand cash requirements.
• Plan Spending By Channel
  Use an annual channel-based budget as a reference for financial planning.
• Compare Results Against Budget
  Review monthly performance against budget with written commentary.
• Track Key Financial Metrics
  Review margin, fees, inventory and cash in a monthly KPI pack.
• Prepare Requested Financial Reports
  Provide requested financial information built from closed books.
• Review The Plan Monthly
  Discuss the plan and business performance with the same named CFO each month.

1099 preparation for contractors

A year-round 1099 preparation service for online sellers that tracks contractor payments, requests W-9s, and reviews payee types and payment methods. Lime North prepares 1099-NEC and 1099-MISC forms from contractor totals tied to the ledger, checks the forms, and hands them to the client’s payroll or 1099 provider for submission.

• Track Contractor Payments All Year
  Keep contractor payments organized by payee rather than searching for amounts at year-end.
• Collect W-9s From Every Payee
  Request and retain W-9 information for payees in advance of year-end forms.
• Prepare And Check Annual 1099 Forms
  Prepare applicable forms from supported payment totals and provide them to the client’s provider for submission.
• Review Payees And Payment Methods
  Use payee and payment information to determine which contractors need forms and distinguish card or network payments.

Payroll preparation and reconciliation

Payroll support for e-commerce sellers that prepares each pay run in the client’s existing payroll provider for approval, posts wages, taxes and liabilities to the books, and matches payroll debits to the bank. The service reconciles payroll liability accounts, ties quarterly Form 941 figures and annual W-2 totals to the books before the provider files, and provides contractor totals for 1099s. Pay runs use the client’s provider and bank account, with client approval on every run.

• Prepare Pay Runs For Approval
  Submit each prepared pay run for client approval before payment.
• Post Payroll To The Books
  Keep payroll activity represented in the ledger.
• Reconcile Payroll With Bank Activity
  Connect payroll debits with bank activity and track payroll liability accounts in the books.
• Tie Payroll Tax Figures To The Books
  Check quarterly and annual payroll tax figures against the ledger before filing.
• Provide Contractor Totals For 1099s
  Include year-end contractor totals for 1099 preparation.

Sales tax tracking, registration and filing

Sales tax support for online sellers, provided alongside bookkeeping. Lime North tracks sales by state and channel, monitors published state thresholds, ties marketplace-collected tax to settlements, and reconciles sales tax payable for the seller’s own store. It applies for permits in the business’s name and prepares returns from closed books for client approval. Approved returns are filed through the client’s state account in supported states.

• Spot States Nearing Thresholds
  Use a monthly watch list to identify states approaching published sales thresholds.
• Review Sales By State And Channel
  See where sales occur and distinguish marketplace activity from direct store sales.
• Approve Returns Before Filing
  Review returns prepared from closed books and approve them before filing through your state account.
• Reconcile Sales Tax To Settlements
  Match marketplace tax to settlements and compare store tax liabilities with payout records.
• Apply For State Sales Tax Permits
  Have a permit application made in your business’s name.

QuickBooks and Xero setup and migration

A one-time setup or migration service for e-commerce sellers opening an accounting file, switching between QuickBooks Online and Xero, or rebuilding a file. Lime North configures a seller chart of accounts, connects bank and card feeds, sets up channel tracking, and connects and maps A2X or Link My Books. Opening balances are carried over and tied to the old file, with the current year and prior 12 months of transaction history brought across. The service includes a written setup note and a file prepared for ongoing bookkeeping.

• Organize Seller Transactions By Channel
  Give the file a structure for recording marketplace sales, refunds, fees and COGS.
• Map Marketplace Payouts To Accounts
  Configure supported integrations to send marketplace payout entries to appropriate accounts.
• Reconcile And Migrate Accounting Records
  Tie opening balances to the prior file and move recent transaction history into the new setup.
• Set Up Channel And Inventory Accounts
  Establish channel reporting and accounting categories for inventory, COGS and landed costs.
• Connect Bank And Card Feeds
  Connect business accounts and payment feeds as part of setup.
• Understand Where Transactions Belong
  Receive written guidance on the file setup and transaction recording.

E-commerce tax preparation

Lime North prepares annual business tax returns for online sellers from their closed books, using the seller’s QuickBooks Online or Xero file. Returns include applicable federal business forms and one state return. The service also offers quarterly estimated tax figures, extensions, prior-year returns after the books are caught up, and additional state returns. Each return is reviewed and approved by the client before filing.

• Prepare The Appropriate Business Return
  Prepare the return that matches the business structure with applicable schedules.
• Start Returns From Closed Books
  Use reconciled figures from the seller’s accounting file as the basis for the return.
• Tie Platform Figures To The Books
  Explain differences between reported gross payments and payouts and support fee deductions with settlement reports.
• Support Returns With Inventory Records
  Use year-end inventory and product costs in COGS and distinguish sales tax from business receipts.
• Review And Approve Returns Before Filing
  Review the return and approve it before filing.
• Plan Tax Payments And Request Extensions
  Use figures based on closed books to plan quarterly payments and request more time to file.

Free e-commerce books review

A free written review of an online seller’s books, delivered within three business days after access is set up. It reports the status of each channel and month, identifies missing work, and reviews inventory, COGS and 1099-K records against sales. The review includes a recommended plan and monthly price, plus a catch-up estimate when applicable. Read-only access is used for banks, cards and sales channels; there is no card charge or commitment.

• See Which Channels Need Attention
  Understand what is reconciled and what remains outstanding across sales channels.
• Get A Plan And Price In Writing
  Receive the recommended plan and price in writing before deciding whether to proceed.
• Identify Bookkeeping Gaps
  See which periods, inventory records and sales tie-outs may need additional work.
• Review Your Books Without Commitment
  Keep the written review at no cost and decide whether to accept the recommendation.
• Get Your Review Within Three Business Days
  Receive the written assessment within three business days of setting up access.

US LLC formation for founders outside the US

Lime North helps founders living outside the United States form a US LLC in the state they choose. The service includes filing articles of organization, arranging a registered agent as specified in the written quote, and preparing and sending the company’s EIN application on Form SS-4. Filed articles, state confirmation and the IRS EIN letter are kept together. State filing fees are itemized separately and passed on at cost. Filings are submitted after customer review and approval.

• Form Your LLC In Your Chosen State
  Establish a US LLC through a state filing without visiting the United States.
• Apply For Your Company's EIN
  Prepare and send the company’s federal tax number application.
• Arrange A Registered Agent
  Arrange the registered agent in the state where the LLC is formed.
• Review Costs And Dates Before Work
  See service costs, state fees and expected deliverable dates before accepting.
• Approve Filings And Organize Company Papers
  Review filings before submission and receive company formation documents together.
• Get ITIN Help When Required
  Receive assistance with an ITIN application where the applicable IRS rules call for one.

Foreign-owned US LLC annual filing preparation

Lime North prepares annual US filings for foreign-owned single-member LLCs, including Form 5472 attached to a pro-forma Form 1120 and a Part V statement listing owner transactions. Form 7004 is prepared when more time is needed. Missed tax years can be quoted and prepared individually. State annual reports and registered agent renewals are available as add-ons. A named preparer works on the file and a named reviewer checks it; filings are sent after client approval.

• Prepare The Required IRS Forms
  Receive Form 5472 and its accompanying pro-forma Form 1120 prepared together.
• Report Owner Transactions Clearly
  Organize owner-to-LLC transactions for the accompanying Part V statement.
• Request More Time To File
  Use Form 7004 to request an extension when additional filing time is needed.
• Prepare Filings For Missed Years
  Address open filing years with separate preparation and a written scope.
• Review And Approve Filings
  Have a named reviewer check the file and approve it before submission.

UK Online Seller Accounting and Compliance Services

Accounting and compliance services for UK online sellers, including monthly bookkeeping that reconciles marketplace payouts to bank records; VAT returns prepared and filed through Making Tax Digital; Self Assessment and MTD for Income Tax support; and limited-company year-end accounts, Corporation Tax computations, CT600 and company filings. Services cover sellers on Amazon UK, eBay, Etsy, Shopify and TikTok Shop, with optional inventory and COGS accounting, catch-up bookkeeping, VAT registration, payroll and software setup. Returns are provided for the seller’s approval before filing.

• Match Every Payout To Bank Records
  See how marketplace payouts relate to sales, refunds, fees and advertising.
• Prepare And File VAT Returns
  Review returns prepared from reconciled books before filing with HMRC.
• Prepare And File Your Tax Return
  Prepare tax returns from seller records, including applicable updates and calculations described in the service.
• Prepare And File Company Accounts
  Receive company accounts and tax filings prepared from company books for review and filing.
• Maintain Seller Records And Monitor Thresholds
  Bring missing bookkeeping current, track stock and review turnover against the stated VAT threshold.
• Approve Returns Before Filing
  Review returns and figures and approve them before filing.
• Add Supporting Accounting Services
  Add available registration, payroll or software setup services to the accounting and compliance work.