ProcureDesk

Gain complete spend control and optimize procurement workflows for mid-market finance teams.

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Streamline vendor payments and enhance cash flow management.

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Centralize vendor contracts and prevent revenue loss through automated management.

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Streamline expense reporting and reimbursement processes to enhance operational efficiency.

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Simplifies and automates approval processes for purchase orders, enhancing efficiency and accountability.

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Streamlines purchasing processes for finance teams with complete spend control.

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Streamline invoice approvals and eliminate manual processes.

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Streamline your invoice approvals and reduce processing time.

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Capabilities that digitize and automate the end-to-end purchasing lifecycle from purchase requests and approvals to purchase orders, receiving, and three-way matching.

Products: Procurement Management, Purchasing Automation, Purchase Order Approvals, Invoice Workflows, Invoice Approvals

Capabilities to automate invoice capture, matching, bill processing, and payments to accelerate payables and reduce manual AP work.

Products: Invoice Approvals, Invoice Workflows, Bill Pay

Capabilities to provide real-time spend visibility, budgeting, policy controls, and analytics to manage organizational spend and enforce compliance.

Products: Expense Management, Procurement Management, Purchase Order Approvals

Capabilities to manage contracts end‑to‑end with contract dashboards, expiration alerts, on/off‑contract visibility, and custom contracting to improve compliance and savings realization.

Products: Contract Management

Vendor payment orchestration including virtual card issuance, ACH/check processing, vendor onboarding, built-in fraud protection and real-time payment tracking.

Products: Bill Pay, Procurement Management, Contract Management

Procurement Management

ProcureDesk’s procure-to-pay platform for mid-market finance teams. It controls spend at the purchase order, before invoices arrive, covering purchase requests, approvals, POs, receiving, 3-way matching and accounts payable in one system.

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• Extract Data Automatically.
  Using AI-powered technology, ProcureDesk captures invoice data from various formats, including email, PDF, and paper, without manual entry, ensuring accuracy and speed.
• Match Invoices Instantly.
  ProcureDesk automatically matches invoices to purchase orders and receipts, eliminating discrepancies and speeding up the approval process.
• Streamline Approvals.
  Customizable workflows ensure that requisitions are routed to the right approvers without unnecessary delays.
• Gain Insights.
  Advanced reporting features provide actionable insights into spending patterns and help in strategic decision-making.
• Enhance Security.
  Robust security measures and compliance frameworks protect sensitive financial data while ensuring audit-readiness.
• Auto-Assign Account Codes.
  This feature reduces manual input by intelligently assigning GL codes according to predefined business rules, streamlining the accounting process.
• Automate Coding.
  AI-based automation significantly reduces manual coding effort by intelligently categorizing expenses.
• Efficient Data Entry.
  Optical Character Recognition swiftly and accurately extracts data from invoices, minimizing manual input.
• Auto-Approve Within Thresholds.
  Set parameters for automatic approvals, enabling faster invoice processing and reducing bottlenecks in the workflow.
• Seamless Integration.
  Offers easy integration with various ERPs, allowing for real-time data synchronization and improved process efficiency.
• Simplify Procurement.
  Integrated punchout catalogs allow for easy ordering from pre-approved suppliers directly within the platform.
• Gain Instant Cash Insight.
  Maintain control over finances with real-time insights into cash positions and outstanding payables, aiding in better financial planning.
• Approve On-The-Go.
  Mobile application enables users to manage and approve procurement requests from any location.
• Control Purchases.
  Automatically generate virtual cards for approved purchases, allowing for better spend management and tracking.
• Directly Integrate With Accounting.
  Ensure seamless synchronization between accounting software and ProcureDesk, enhancing operational efficiency and reducing manual errors.

Bill Pay

Centralize every vendor payment.

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• Centralize Vendor Payments.
  Easily manage and process all vendor payments from a single platform to reduce errors and enhance efficiency.
• Execute Payments Instantly.
  Simplify your payment process by allowing instant payments for all approved invoices.
• Utilize Various Payment Methods.
  Choose between multiple payment options to suit your vendor’s requirements.
• Protect Against Fraud.
  Implement security measures to safeguard against fraudulent activities.
• Track Payments Effectively.
  Stay informed about every payment’s status in real-time to avoid delays.
• Streamlined Vendor Onboarding.
  Automatically manage vendor details to ensure compliance and efficiency.

Contract Management

Manage renewals and vendor risk.

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• Never Miss A Renewal Date.
  Automated alerts ensure you never overlook important contract renewal dates, allowing proactive management and cost avoidance.
• Find Contracts Instantly.
  Quickly locate any contract within seconds from a centralized repository to facilitate timely decision-making.
• Monitor Spending Against Agreements.
  Real-time tracking helps ensure that spending aligns with contractual agreements to prevent overspending.
• Gain Insights On Contract Utilization.
  Monitor how much of a contract is being used and understand the financial impact of your agreements in real time.
• Route Contracts For Fast Approvals.
  Accelerate the approval process by routing contracts through established workflows, reducing delays in procurement.
• Connect Directly To Your PO System.
  Streamlined integration with procurement systems allows for effective and efficient management of vendor contracts.

Expense Management

Capture receipts, verify expenses against approved purchases, and track billable costs—all in one integrated platform. Reimburse employees 75% faster while eliminating manual data entry.

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• Capture Receipts Effortlessly.
  Reduce manual data entry by automating receipt capture, allowing employees to submit expenses smoothly.
• Ensure Compliance Instantly.
  Automatically verify expenses against approved budgets, preventing overspending before it occurs.
• Monitor Expenses Live.
  Gain immediate insights into budget status to make informed financial decisions.
• Streamline Financial Processes.
  Integrate seamlessly with existing ERP systems for efficient financial management.
• Optimize Client Billing.
  Identify and track billable expenses seamlessly for accurate client invoicing.
• Simplify Reconciliation Process.
  Easily reconcile transactions with minimal manual effort, ensuring accurate financial records.

Purchase Order Approvals

ProcureDesk offers purchase order approval software designed for mid-market finance teams, ensuring budget checks before POs are issued, providing a complete audit trail, and facilitating seamless invoice matching.

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• Enables Informed Decision-Making.
  Access to real-time budget information ensures decision-makers have the data necessary to manage resources effectively.
• Reduces Manual Errors.
  Eliminates manual matching tasks, enhancing accuracy in financial reporting and reducing disputes with vendors.
• Reduces Approval Times.
  Automate routing of purchase requests based on specific criteria, significantly shortening the time to obtain necessary approvals.
• Enhances Operational Efficiency.
  Facilitates better data flow between systems, reducing duplication of effort and improving data accuracy across platforms.
• Supports Compliance Efforts.
  Helps organizations prepare for audits with thorough documentation and traceability of all purchase transactions.
• Enables Remote Work.
  Allows finance teams to stay connected and manage approvals on-the-go, improving operational flexibility.

Purchasing Automation

Automated purchasing software that streamlines the complete workflow for finance teams, ensuring compliance and budget control while enhancing visibility into spend.

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• Initiates Approvals Effortlessly.
  Speed up the purchasing process by automating approval workflows, significantly reducing manual intervention.
• Tracks Budgets Instantly.
  Gain immediate insights into where your money is going, helping to control expenses effectively.
• Reduces Processing Time.
  Accelerates financial operations by ensuring accurate 3-way matching of documents.
• Enhances Data Accuracy.
  Connects effortlessly with your existing systems to ensure all financial data is synchronized.
• Stops Overspending Before It Happens.
  Automatically checks purchases against budget limits to prevent unauthorized spending.

Invoice Approvals

Invoice approval workflow software.

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• Route Approvals Seamlessly.
  Ensure every invoice is directed to the appropriate approver without manual intervention, speeding up the approval process significantly.
• Enhance Accuracy.
  Automatically match invoices with purchase orders and receipts to prevent discrepancies before payments are made.
• Monitor Approvals Instantly.
  Gain visibility into the status of all invoice approvals at any moment, ensuring that no request is overlooked and payments are not delayed.
• Capture Data Effortlessly.
  Utilize advanced AI to automatically capture and digitize invoice data, reducing manual entry errors and saving time.
• Approve On the Go.
  Empower approvers to manage their invoices and approval requests directly from their mobile devices, enhancing convenience and speed.
• Ensure Accountability.
  Keep an accurate record of all invoice activities for compliance and auditing purposes, facilitating transparency in financial operations.

Invoice Workflows

Invoice workflow software that automates invoice approvals, cuts down manual entry, and enhances process visibility, enabling teams to manage invoices more efficiently.

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• Capture Every Invoice Automatically.
  Eliminates manual data entry, speeds up processing, and reduces errors by automatically capturing and validating invoice data from various sources.
• Ensure Accurate Matching Instantly.
  Streamlines the approval process by verifying that invoices, purchase orders, and receipts are aligned, reducing discrepancies.
• Simplify Approval Coordination.
  Enable fast and efficient routing of invoices to the right approvers with real-time notifications, ensuring a smooth approval process.
• Track Invoice Status Instantly.
  Access updates and reports on invoice processing to maintain control over spending and approvals.
• Extract Data Accurately.
  Utilize advanced OCR technology to extract data from various invoice formats, ensuring high accuracy and reducing manual corrections.
• Approve On-the-Go.
  Utilize mobile capabilities to handle approvals anywhere, improving workflow efficiency and speed.